Administrative Assistant / Office Manager

Job Overview
We are seeking a dynamic and highly organized Administrative Assistant / Office Manager to join our team who is proficient in QuickBooks. In this vital role, you will be the backbone of our daily operations, ensuring the office runs smoothly and efficiently. Your energetic approach and attention to detail will support our team’s productivity, enhance customer interactions, and maintain a professional environment. This position offers an exciting opportunity to showcase your administrative, accounting, and computer technology expertise while contributing to a positive and thriving workplace culture.

Responsibilities / Experience

• Oversee calendar management, to ensure weekly, monthly, quarterly, and annual reports are completed accurately and efficiently while meeting deadlines
• Oversee accounting data entry including but not limited to accounts receivable, payables, and collections of past due accounts
• Proficiency in Quickbooks, Excel, SAP, Coupa, Open invoice and ISN.
• Manage logistics including including BNSF rail, trucking
• Be liaison for third party DOT compliance contract.
• Provide exceptional customer and vendor service by responding promptly to inquiries via phone, email, or in person
• Coordinate with team members on administrative projects, ensuring timely completion and smooth workflow
• Support personal assistant tasks as needed, including confidential correspondence skills
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace applications, with strong Excel skills.
• Strong organizational skills with the ability to multitask efficiently in a fast-paced environment
• Excellent written and verbal communication skills; bilingual abilities are a plus
• Experience with clerical tasks such as filing, proofreading, data entry, and document management
• Demonstrated time management skills with the ability to prioritize tasks effectively
• Computer literacy including familiarity with office equipment like multi-line phones and printers
• Personal assistant experience or administrative experience that showcases reliability and discretion.

Join us to be part of a vibrant team dedicated to excellence! This role offers an engaging environment where your organizational talents will shine while supporting our mission of delivering exceptional service. We value energetic professionals committed to making a positive impact every day! We have a smoke free enviroment.

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Vision insurance

Work Location: In person