Administrative Assistant / Operations Coordinator (Med Spa)

Job Description:

Location: Miami, FL (Virginia Gardens)

Salary: Competitive Base Pay (Commensurate with experience) + Performance Bonuses

Job Type: Full-Time (On-site)

Company: Be Well Esthetic, Inc.

About Us:

Be Well Esthetic, Inc. is a premium, high-tech Med Spa located in the Miami area. We specialize in providing exceptional aesthetic treatments and transformative results. We are looking for a highly organized, proactive, and detail-oriented Administrative Assistant to support our management team. If you thrive in a fast-paced clinical environment and excel at operational and financial organization, we want you to join our elite team.

Responsibilities:

• Perform daily financial closing audits and bi-daily banking consolidations using Square and QuickBooks.
• Manage the clinic's inventory within Aesthetic Pro, ensuring accurate deduction of supplies and conducting monthly physical audits.
• Process bi-weekly payroll by calculating hours worked, deducting breaks, and accurately distributing sales commissions and tips.
• Support Human Resources by onboarding new hires, conducting E-Verify checks, and monitoring staff schedules.
• Ensure clinical quality and legal compliance by strictly auditing patient consent forms, treatment evolutions, and progress photos.
• Assist the management team in maintaining the clinic's state licenses and managing OSHA incident reports.

Required Qualifications:

• Experience: Minimum 2 years of administrative experience, preferably in a Med Spa, Medical Clinic, or luxury wellness center.
• Systems Knowledge: Experience with clinic management software (Aesthetic Pro is a huge plus) and financial tools (QuickBooks, Square).
• Bilingual: Fluency in English and Spanish is strictly required.
• Skills: High level of attention to detail, exceptional organizational skills, and strict adherence to compliance and confidentiality protocols.
• Legal authorization to work in the United States.

We Offer:

• Competitive base salary based on experience.
• A collaborative, professional, and structured work environment.
• Employee discounts on Med Spa treatments.

Administrative Assistant, Med Spa Administrator, Clinic Coordinator, Medical Receptionist, Operations Assistant, Aesthetic Pro, QuickBooks, Bilingual Admin, Miami Jobs

Job Type: Full-time

Pay: $3,000.00 - $6,000.00 per month

Work Location: In person