Administrative Assistant - Parks & Recreation

Job Summary/Scope

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Wilson is a city of around 50,000 people located in the heart of eastern North Carolina. We are about an hour from the Research Triangle and the buzz of the Raleigh area, and you can also quickly reach the North Carolina beaches.

The City of Wilson is known for innovation and outstanding service. We have top-rated, nationally accredited police, fire and recreation departments. Our parks and sports facilities are among the best in the nation, and our Vollis Simpson Whirligig Park is a unique and beautiful attraction that hosts concerts, farmers markets and the N.C. Whirligig Festival among other events. We are in the process of building a downtown field to host a Milwaukee Brewers’ minor league team starting in 2026.

Wilson has the strongest manufacturing base in our part of the state, including tire manufacturing, pharmaceutical and other industries. The Greenlight citywide broadband services help technology-based companies flourish.

In addition to competitive salaries, we offer a best-in-class benefits package that brings additional value to your total compensation.

The hiring range for this position is $45,116.68 (minimum salary) to $62,132.53 (midpoint of range) dependent upon qualifications.

Job Responsibilities

Major Duties

• Maintains the calendar, schedules appointments, and makes necessary meeting arrangements;
• Screens calls and visitors, and refers inquiries as appropriate; responds to complaints and requests for information regarding the intent of instructions, precedents, and regulations;
• Assists with the compilation of budgetary data;
• Composes routine correspondence not requiring the department head's personal attention;
• Provides administrative support to managers and other staff within the department;
• Researches, compiles, and analyzes data from special projects and various reports;
• Initiates and maintains a variety of files and records of information such as payroll, attendance, budget, production, and cost records;
• Maintains manuals and updates resource materials;
• Provides secretarial support to any departmental boards;
• Prepares the agenda, assembles background materials, and takes minutes of the meetings as assigned;
• Takes and transcribes dictation from a variety of sources.

• None

Minimum Qualifications

Education/Experience Requirements

• Any combination of education and experience that would provide the required knowledge and abilities is qualifying.
• Three years of progressively responsible clerical experience including a minimum of two years' experience performing complex and difficult clerical duties.
• Dictation at a speed of up to 100 net words per minute.
• CPR/AED/First Aid Certification is required

• English usage, spelling, grammar, and punctuation.
• Modern office methods, procedures, and equipment; business letter writing.
• Computers and word processing, spreadsheet, and database software applications.
• Organization, procedures, and operating details of the City department to which assigned.
• Basic arithmetic.

• Type at a speed of 60 net words per minute.
• Take and transcribe dictation.
• Understand the organization and operation of the City and of outside agencies as necessary to assume assigned responsibilities.
• Communicate effectively, orally and in writing.
• Work cooperatively with other departments and outside agencies.
• Interpret and apply departmental policies, laws, and rules.
• Work independently.
• Exercise good independent judgment.
• Understand and carry out oral and written instructions.

Work Environment/Physical Demands

• The work is typically performed in an office while sitting at a desk/table or while intermittently sitting, standing or stooping.
• The employee occasionally lifts light objects.