Administrative Assistant - Part Time

Gill Law Firm is seeking an efficient and professional administrative assistant with the ability to multitask.

Basic Function:

The position is responsible for utilizing a broad range of skills to support the two leaders in their daily routine.

Essential Duties and Responsibilities:

• Collect data from the clients.
• Communicate with the clients via email as necessary throughout the process.
• Organize the data on Google Drive.
• Oversee the client's entry of Personal Information in our legal software or do the manual entry.
• Organize the Proof of Accomplishments and Biographical Details into a PDF Exhibit stack.
• Organize the Personal Information into Government Forms.
• Combine the Lawyer Cover Letter, Government Forms, and Exhibit stack into a final compressed PDF.
• Completing monthly client update excel spreadsheets.
• Once per week in the office for printing and organizing paperwork
• Social Media Marketing as needed.

Knowledge, Skills and Abilities:

• Strong written and verbal communication skills are required.
• Attention to detail and ability to multi-task
• Proficient in Word, Excel, Outlook, Google Drive, and Wix websites.
• Ability to manage/prioritize multiple tasks.
• Overall positive attitude and willingness to adapt to change.
• Good organizational skills are required.
• Ability to identify and resolve problems in a timely manner.
• Excellent customer service abilities and interpersonal skills.

Training and Experience:

• High School Diploma or equivalent required.
• Additional education desirable.
• Marketing experience desirable
• Familiarity with ChatGpt or Claude preferred.
• Related work experience desirable.

Required experience:

• Administrative Assistant: 5 years

Job Type: Full-time

Pay: $15.00 - $20.00 per hour

Work Location: Hybrid remote in Boynton Beach, FL 33473