Administrative Assistant - Part-time

We are seeking a highly organized and detail-oriented part-time administrative professional to support day-to-day office operations and help keep teams running efficiently. The ideal candidate is proactive, dependable, and comfortable managing a variety of tasks in a fast-paced environment. This position will be required to be in the office for up to 20 hours per week.

Responsibilities

• Provide administrative support to team members and leadership as needed
• Manage calendars, schedule meetings, and coordinate appointments
• Prepare, edit, and organize documents, reports, and correspondence
• Answer and direct phone calls, emails, and other inquiries in a professional manner
• Maintain filing systems, records, and office supplies
• Assist with meeting preparation, including agendas, notes, and follow-up actions
• Perform general office duties to ensure smooth daily operations
• Assist with billing, invoicing, and basic financial recordkeeping using QuickBooks Online

Qualifications

• Previous experience in an administrative, clerical, or office support role
• Strong organizational skills and attention to detail
• Excellent written and verbal communication skills
• Ability to manage multiple priorities and meet deadlines
• Proficiency with common office software and productivity tools
• Professional, courteous, and customer-focused approach
• Ability to work independently and collaboratively
• Experience using QuickBooks Online for invoicing, payments, and financial tracking

Preferred Skills

• Experience supporting multiple team members or departments
• Familiarity with scheduling, document management, and office coordination
• Strong problem-solving skills and a willingness to take initiative
• Ability to adapt to changing priorities in a dynamic environment

What We Offer

• A supportive and collaborative work environment
• Opportunities to grow your administrative and professional skills
• The chance to contribute to an efficient and well-organized workplace

About You

You take pride in staying organized, communicating clearly, and helping others succeed. You are resourceful, reliable, and comfortable handling a wide range of responsibilities with professionalism and care.