Administrative Assistant - Permits Coordinator

About Us

We are a fast-growing team in the telecommunications industry, coordinating sales teams across the United States. We’re looking for highly organized and detail-oriented individuals to support our permitting operations.

Position Overview

We are hiring 2 Administrative Assistants to support our permitting operations. This role is critical in ensuring our sales teams are properly permitted and prepared for daily fieldwork.

You will work closely with internal teams and local city offices to gather information, submit permit applications, and track approvals.

Responsibilities:

• Assist in coordinating the permit process for sales teams operating across multiple cities
• Research individual city permit processes and requirements
• Collect and organize required information from sales teams for permit applications
• Support preparation and submission of permit-related materials in accordance with city requirements
• Communicate with city offices to coordinate submissions, timelines, and requirements
• Track permit statuses and maintain accurate internal records
• Update team schedules to reflect permit approvals and pending statuses
• Communicate next steps to sales teams regarding permit pickup and compliance requirements
• Help ensure all teams are properly permitted before scheduled sales activities

Qualifications:

• Strong organizational skills and attention to detail
• Excellent communication skills (phone, email, text)
• Ability to manage multiple tasks and deadlines simultaneously
• Comfortable working in a fast-paced environment
• Proficient in Google Sheets/Excel
• Problem-solving mindset and ability to follow through

Preferred (Not Required):

• 1+ year of experience in an administrative, coordination, or operations role
• Experience working with permits, scheduling, or logistics
• Experience working with sales teams and operations

Compensation:

• Starting at $21/hour
• Performance-based increase to $23/hour after 90 days

Schedule:

• Full-time, Monday - Friday
• 9:00 AM - 5:00 PM Central Time
• Fully Remote

Pay: From $21.00 per hour

Expected hours: 40.0 per week

People with a criminal record are encouraged to apply

Work Location: Remote