Administrative Assistant / Planning Assistant

Job Overview
We are seeking a dynamic, detail-oriented, and highly organized Administrative Assistant / Planning Assistant to join our growing team. This role is essential to ensuring efficient office operations, supporting event planning activities, and delivering exceptional customer service to clients, vendors, and partners.

The ideal candidate is proactive, resourceful, and possesses excellent communication and organizational skills. They will be responsible for managing a variety of administrative and planning-related tasks while supporting the successful execution of events from concept to completion.

This paid position offers an exciting opportunity to gain hands-on experience in the event planning industry, contribute to a fast-paced and collaborative environment, and make a meaningful impact on the success of our clients' celebrations and events. If you thrive in a role that requires attention to detail, multitasking, and a passion for helping others, we encourage you to apply.

Position Summary

The Administrative Assistant / Planning Assistant will provide administrative support, assist with client communications, coordinate vendor interactions, maintain event documentation, and support event planning activities from concept to execution.

Responsibilities

• Manage email correspondence and client inquiries
• Schedule consultations, meetings, and vendor appointments
• Maintain client files, contracts, and event documentation
• Assist with event timelines, checklists, and planning materials
• Conduct vendor research and obtain quotes
• Follow up with clients, venues, and vendors
• Prepare planning binders and event-related documents
• Assist with social media and marketing communications
• Support event setup, event management, and breakdown as needed
• Track project deadlines and action items
• Provide exceptional customer service and professional communication

Qualifications

• Strong organizational and time management skills
• Excellent written and verbal communication skills
• Professional demeanor and customer service experience
• Proficiency with Microsoft Office Suite and Google Workspace
• Strong administrative skills including scheduling, record-keeping, document management, and office coordination
• Ability to manage multiple projects simultaneously
• Detail-oriented with strong follow-through
• Reliable transportation preferred
• Previous administrative, hospitality, or event planning experience preferred but not required

Ideal Candidate

We are looking for someone who:

• Loves planning and organizing
• Enjoys working with people
• Is proactive and solution-oriented
• Can work independently and as part of a team
• Maintains professionalism in fast-paced environments
• Has a passion for creating memorable experiences

How to Apply

Please submit:

• Resume
• Brief cover letter or statement of interest
• Relevant experience (administrative, hospitality, customer service, or event planning)

Email: shawn@eventfullyyoursshawn.com

Subject Line: Administrative Assistant / Planning Assistant Application

Join our team and help create unforgettable experiences while growing within the exciting event planning industry!

Why Join Eventfully Yours Shawn (EYS)?

Join us in a role where your organizational expertise helps drive our success and creates unforgettable experiences for our clients. At Eventfully Yours Shawn (EYS), we are committed to fostering a positive, collaborative work environment that values professionalism, efficiency, creativity, and exceptional customer service.

This paid position offers valuable hands-on experience in office administration, event planning, and business operations while supporting a growing team dedicated to excellence. You'll have the opportunity to develop new skills, build meaningful professional relationships, and contribute directly to the successful execution of events that leave lasting impressions.

If you're passionate about organization, enjoy helping others, and thrive in a fast-paced environment, we'd love to hear from you.

Become part of the EYS team and help us ensure our clients can truly "Be in Every Moment of Their Celebration."

Pay: $15.00 per hour

Benefits:

• Flexible schedule

Work Location: Hybrid remote in Upper Marlboro, MD 20774