Administrative Assistant – Powertrain Calibration Engineering

Join a dynamic engineering team where your organizational expertise and attention to detail will directly support innovative powertrain development. As an Administrative Assistant, you will play a key role in keeping operations running smoothly—partnering with engineers and leadership to streamline communication, coordinate activities, and ensure critical projects stay on track.

This is an opportunity to work in a fast-paced, collaborative environment with global exposure, where your contributions will have a visible impact on team success.

Key Responsibilities

• Manage calendars, schedule meetings, and coordinate travel for team members and leadership
• Prepare, format, and distribute technical reports, presentations, and meeting materials
• Track project updates, action items, and key deliverables to support team accountability
• Maintain organized records, documentation systems, and SharePoint sites
• Support onboarding, travel logistics, and day-to-day team operations
• Facilitate communication across cross-functional teams and global partners
• Assist with budget tracking, expense reporting, and administrative workflows

Qualifications

Minimum Requirements

• Associate’s or Bachelor’s degree, or equivalent professional experience
• 3+ years of recent experience providing administrative support to senior leadership
• Experience with SAP/Ariba
• Strong proficiency in Microsoft Office (Excel, PowerPoint, Word, Outlook, Teams)

Candidates must demonstrate advanced skills (80% or higher assessment score required)

• Excellent organizational and communication skills
• Ability to manage multiple priorities in a fast-paced environment

Preferred Qualifications

• Experience supporting engineering or technical teams
• Experience working in a global environment, including coordination across time zones
• Familiarity with SharePoint or document management systems
• Exposure to data visualization or reporting tools (e.g., Power BI)
• Interest in leveraging new tools and technologies, including AI, to improve efficiency
• Experience supporting project tracking or reporting activities

What You Bring

• Strong communication and collaboration skills
• High level of organization and attention to detail
• Flexibility and adaptability in a changing environment
• A proactive mindset with the ability to anticipate team needs

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Company Overview
Adapt Technology is a US-based engineering and staffing firm specializing in delivering innovative solutions across diverse industries such as automotive, aerospace, medical, and heavy equipment. We are committed to providing exceptional engineering services, staffing support, and technical expertise to help clients turn concepts into reality.

Pay: $22.00 - $27.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee discount
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Professional development assistance
• Referral program
• Vision insurance

Application Question(s):

• Will you now or in the future require VISA sponsorship?
• Describe how you prioritize and manage multiple tasks in a fast-paced environment while supporting leadership. What tools or methods do you use?
• Tell me about a time you supported a technical or cross-functional team. How did you ensure communication and deliverables stayed on track?

Education:

• High school or equivalent (Preferred)

Experience:

• administrative support for senior leadership: 3 years (Preferred)
• managing calendars and travel: 3 years (Preferred)
• sing SAP or Ariba: 2 years (Preferred)
• Excel and PowerPoint: 4 years (Preferred)
• handling reports and presentations: 3 years (Preferred)
• tracking projects or action items: 2 years (Preferred)
• maintaining SharePoint or records: 2 years (Preferred)
• working with global teams: 2 years (Preferred)
• managing budgets or expenses: 3 years (Preferred)

Ability to Commute:

• Ann Arbor, MI 48105 (Preferred)

Work Location: In person