Administrative Assistant Procurement Department

Description:

• Research and evaluate suppliers based on quality, price, delivery, and reliability
• Issue purchase orders and manage procurement documentation
• Prepare & compare logistics providers for bids
• Negotiate contracts, pricing, and terms with vendors
• Monitor inventory levels and coordinate with departments to forecast needs
• Ensure timely delivery of products and resolve supply issues
• Maintain accurate records of purchases, pricing, and contracts
• Collaborate with internal teams to align procurement with business goals
• Analyze market trends and supplier performance to optimize purchasing strategy
• Ensure compliance with internal policies and regulatory requirements

Required Skills and Qualifications

• Strong negotiation and communication skills
• Knowledge of procurement and supply chain principles
• Proficiency in procurement software (e.g. Pioneer, Quickbooks)
• Ability to analyze data and make cost-effective purchasing decisions
• Attention to detail and organizational skills
• Time management and the ability to handle multiple priorities
• Understanding of contract law and vendor compliance standards

Education and Experience

• Bachelor’s degree in Supply Chain Management, Business Administration, or a related field
• 2–4 years of experience in procurement, purchasing, or supply chain
• Advanced Excel
• Certification, such as Certified Professional in Supply Management (CPSM) or Certified Purchasing Professional (CPP) is a plus
• Experience in vendor management and ERP systems

Requirements:

Proficiency in any of the following languages is highly encouraged: Spanish, Arabic