Administrative Assistant Project Manager

Job Summary
We are seeking a dedicated and detail-oriented Administrative Assistant to support our team in various mitigation and construction projects. The ideal candidate will possess strong organizational skills and be comfortable working in a fast-paced environment. This role involves assisting with administrative tasks as well as providing office phone coverage to ensure projects run smoothly and efficiently.

Responsibilities

• Assist in the preparation and management of project documentation, including filing and organizing files.
• Perform job file oversight and managed account compliance and auditing
• Maintain project schedules and calendars, ensuring all deadlines are met.
• Provide clerical support, including proofreading documents and managing correspondence.
• Provide support with invoicing, accounts receivable, accounts payable and collections.
• Answer phone calls professionally, addressing inquiries and directing calls as necessary.
• Support the team with logistical tasks, such as coordinating deliveries and managing supplies.
• Ensure compliance with safety regulations on-site while assisting with various construction activities.
• Collaborate with team members to maintain clear communication regarding project updates and requirements.

Experience

• Previous experience in a construction environment is preferred but not required.
• Strong organizational skills with the ability to manage multiple tasks effectively.
• Proficiency in computer literacy, including familiarity with office software (e.g., Microsoft Office Suite).
• Excellent phone etiquette and customer service skills to interact positively with clients and team members.
• Experience in calendar management and clerical tasks is a plus.
• A background as a property insurance claim service or similar role can be beneficial for managing documentation effectively.

We encourage candidates who are eager to learn and grow within the construction industry to apply for this exciting opportunity.

Job Type: Full-time

Pay: $18.00 - $24.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Professional development assistance
• Vision insurance

Work Location: In person