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Administrative Assistant - Prosecutor's Office
JOB
This position provides comprehensive administrative support to ensure efficient daily operations. Responsibilities include screening and managing phone calls and correspondence, maintaining organized filing systems, coordinating travel, and meeting arrangements, preparing financial reports, and managing accounts payable, processing invoices, and placing orders. The role requires strong computer proficiency and advanced software skills, along with a high level of discretion and confidentiality. The ideal candidate will demonstrate flexibility, resourcefulness, excellent people skills, and the ability to communicate with all levels of staff, vendors, and the public.
EXAMPLE OF DUTIES
Open, sort, and deliver mail, manage phone inquiries and take detailed messages.Type business letters and routine correspondence for review and signature.Maintain parole files and send necessary correspondence.Maintain detailed filing system.Manage office equipment, vehicle maintenance, inventory, and order office supplies.Review and process invoices and purchase orders.Manage accounts payable, including petty cash funds. Arrange travel and complete expense reports.Update and manage office telephones and directories.Assist and maintain various social media.Assist Public Information Officer with preparation of press releases.Assist Human Resources with screening and interviewing applicants.Prepare extradition paperwork.Perform other related duties as required to support Administration staff.
SUPPLEMENTAL INFORMATION
Hours- M-F 8:30am-4:30pm
This position provides comprehensive administrative support to ensure efficient daily operations. Responsibilities include screening and managing phone calls and correspondence, maintaining organized filing systems, coordinating travel, and meeting arrangements, preparing financial reports, and managing accounts payable, processing invoices, and placing orders. The role requires strong computer proficiency and advanced software skills, along with a high level of discretion and confidentiality. The ideal candidate will demonstrate flexibility, resourcefulness, excellent people skills, and the ability to communicate with all levels of staff, vendors, and the public.
EXAMPLE OF DUTIES
Open, sort, and deliver mail, manage phone inquiries and take detailed messages.Type business letters and routine correspondence for review and signature.Maintain parole files and send necessary correspondence.Maintain detailed filing system.Manage office equipment, vehicle maintenance, inventory, and order office supplies.Review and process invoices and purchase orders.Manage accounts payable, including petty cash funds. Arrange travel and complete expense reports.Update and manage office telephones and directories.Assist and maintain various social media.Assist Public Information Officer with preparation of press releases.Assist Human Resources with screening and interviewing applicants.Prepare extradition paperwork.Perform other related duties as required to support Administration staff.
SUPPLEMENTAL INFORMATION
Hours- M-F 8:30am-4:30pm
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