Administrative Assistant/ Purchasing Agent

Job Overview
We are seeking a dynamic and detail-oriented Administrative Assistant/ Purchasing Agent to join our team! This vital role combines administrative excellence with procurement expertise, ensuring smooth office operations and efficient purchasing processes. As the first point of contact at the front desk, you will manage multi-line phone systems, support office management tasks, and provide exceptional customer service. Your organizational skills and computer literacy will drive productivity, while your bilingual abilities will enhance communication with diverse clients and vendors. This position offers an exciting opportunity to contribute to a thriving organization that values proactive, energetic professionals committed to excellence.

Administrative Duties:

• Provide general administrative support including scheduling, filing, data entry, and correspondence.
• Answer and direct phone calls, emails, and other communications.
• Maintain organized records, document, and office supplies.
• Assist with preparing reports, presentations and meeting materials.
• Coordinate meetings, and appointments.

Purchasing Duties:

• Source, evaluate, and negotiate with vendors and suppliers.
• Prepare and process purchase orders in accordance with company policies.
• Track orders and ensure timely delivery of good and service.
• Maintain accurate purchasing records and inventory levels.
• Compare prices and quality to ensure cost-effective purchasing decisions.
• Resolve issues related to shipments, invoices, or supplier performance.
• build and maintain strong relationships with vendors.

Qualifications

• High school diploma or equivalent ( Associate's or Bachelors degree preferred).
• Proven experience in administrative support and/or purchasing or procurement.
• Familiarity with QuickBooks for bookkeeping and basic financial management
• Excellent written and verbal communication skills; bilingual is a plus but optional.
• Strong data entry skills with attention to detail; typing speed preferred. Microsoft office (word,excel and outlook)
• Experience managing multi-line phone systems and front desk responsibilities
• Demonstrated ability to handle multiple tasks efficiently with good time management skills
• Prior experience in customer service or personal assistant roles is a plus
• Knowledge of office management procedures and general administrative best practices

Preferred Skills:

• Experience with purchasing or inventory management systems.
• Knowledge of basic accounting principles.
• Familiarity with supply chain processes.

Work Environment:

• Office setting with standard business hours.
• Must be able to work forty hours with a work week.
• Occasional need to meet deadlines or coordinate with vendors outside normal hours.
• nee to have reliable transportation to and from work.
• Must be able to perform other duties and responsibilities related to the job or other essential functions deemed necessary.

Join us in a role where your enthusiasm for organization and customer support will make a meaningful impact! We value proactive team players who thrive in fast-paced environments and are eager to grow their skills. If you’re ready to bring energy and precision to an exciting administrative position with purchasing responsibilities, we want to hear from you!

Pay: $18.00 - $20.00 per hour

Benefits:

• Dental insurance
• Health insurance

Work Location: In person