Administrative Assistant & QuickBooks Data Entry Clerk

Job Summary

We are seeking a dependable, detail-oriented Administrative Assistant & QuickBooks Data Entry Clerk to support our office operations and bookkeeping team. This position combines front-office customer service, administrative support, office organization, and QuickBooks data entry. The ideal candidate is professional, organized, self-motivated, and enjoys working in a small office environment where teamwork and flexibility (and a little fun!) are valued.

Key Responsibilities

• Create, maintain, and organize client files and records
• Answer and manage incoming phone calls, emails, 8x8 texts and office correspondence
• Provide exceptional customer service to clients and visitors
• Perform general office duties: scanning, filing, shredding, mail processing, and bank deposits
• Enter financial data into QuickBooks to support bookkeeping and bank reconciliation processes
• Maintain organized digital and physical records
• Assist with special projects and administrative tasks as assigned
• Help maintain a clean, welcoming office environment, including light cleaning tasks such as vacuuming, dusting, and seasonal decorating

· Assist in WW Toys for Toys Initiatives as needed volunteering 2 days per year

Required Qualifications

• High school diploma or equivalent
• 1–3 years of administrative, office support, or related experience
• Strong written and verbal communication skills
• Proficiency with Microsoft Office (Word and Excel)
• Experience using Google Workspace (Gmail, Docs, and Sheets)
• Ability to handle confidential information with professionalism and discretion

Preferred Qualifications

• Experience with QuickBooks data entry
• Bookkeeping or accounting support experience
• Experience working in a professional office environment

Skills & Competencies

• Excellent organizational and time-management skills
• Strong attention to detail and accuracy
• Effective problem-solving abilities
• Self-motivated with the ability to work independently
• Team-oriented with a collaborative attitude
• Strong planning, prioritization, and analytical skills
• Reliable and dependable work ethic

Working Conditions

• Part-time position (determine 4 hour shift between 8:00 a.m. – 5:00 p.m.)
• Ability to bend, reach, and lift to 25 pounds
• Reliable transportation, valid driver's license, and current auto insurance required for occasional trips to the bank and post office
• Casual office environment with casual business attire

Compensation & Benefits

• Starting wage: $17.75 per hour
• Opportunities for periodic wage increases based on performance
• Paid time off with flexible scheduling (with advance approval)
• Mileage reimbursement for approved business-related travel

Equal Opportunity Employer

We are committed to fostering an inclusive and respectful workplace. We welcome applicants from diverse backgrounds and provide equal employment opportunities to all employees and applicants regardless of race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or any other protected characteristic under applicable law.

Pay: $17.75 - $20.00 per hour

Benefits:

• Flexible schedule

Work Location: In person