Administrative Assistant - Real Estate

Job Title: Administrative Assistant - Real Estate

Primary Function: The Administrative Assistant will actively contribute to the department and organization by providing comprehensive administrative support and actively participating in strategy and decision-making processes. Coordinates communication, manages calendars and facilitates efficient operations, thereby enabling the Director to focus on strategic initiatives, critical decision-making, and driving the overall success of the department and organization.

Duties and Responsibilities

• Manage property development documents
• Provide administrative support to the leadership of multiple departments in day-to-day operations.
• Oversee administrative policies within the Department of Asset Management and Real Estate Development, recommending changes as appropriate.
• Prepare reports, and collect and analyze information for business presentations, both for departmental and inter-departmental functions.
• Develop and utilize historical information; provide for the retrieval of information.
• Record and document meeting discussions and provide meeting minutes.
• Meet with special interest groups, stakeholders, local officials, or customers on behalf of both the departments, and also Foxconn Wisconsin, if needed.
• Prepare responses to routine memos, letters, or correspondence from domestic and international teams as needed.
• Manage departmental communication with internal departments, vendors, tenants, and municipal officials.
• Maintain meetings and daily schedules in a proactive, forward-thinking fashion.
• Schedule high-visibility meetings that involve leaders from multiple teams and business groups.
• Maintain a calm, collected demeanor in the face of an ever-changing, dynamic environment.
• Properly handle information of a confidential nature on a regular basis.
• Facilitate strategic sessions with executive and internal leadership, communicating value between HH USA Leadership and Taipei HQ.
• Processing department expenses, other payables, and accounting for some receivables

Required Education or Certification

• Bachelor's degree in business or a related field is preferred; bachelor's or master's degree in real estate, Urban Planning, Communications, or a related field is a plus.

Required Experience and Skills

• Bilingual in both Chinese and English; able to read traditional Chinese, communicate with Taipei Corporate Offices
• Experience working as an assistant reporting directly to senior management is a plus.
• Experience working in a Real Estate organization is a plus.
• Advanced Microsoft Office skills (Word, Excel, Outlook, PowerPoint, Office 365), with the ability to become familiar with internal-specific programs and software.
• Proficiency in collaboration and delegation of duties
• Strong organizational, project management, and problem-solving skills with impeccable multitasking abilities
• Exceptional interpersonal skills and a friendly and professional demeanor is required for this position.