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Administrative Assistant (Receptionist)

About the Company

DevCo Residential Group is a family of companies including DevCo Preservation (Development), DevCo US Construction, DevCo US Procurement, and HNN Communities. DevCo Residential Group is a privately held real estate investment company with almost 40 years of experience. Founded in 1994, the company and its affiliates develop, own, and manage over 14,000 affordable and market rate apartment units throughout the United States. Headquartered in Bellevue, Washington, DevCo is one of the largest providers of affordable housing in Washington State. Together, we professionally develop, build and own multi-family affordable apartment communities. We understand the importance of affordable housing and make it our mission to keep quality our top priority.

Mission:

DevCo Residential Group’s mission is to develop, construct and manage high-quality multifamily housing that provides stability, fosters growth and delivers long-term value to our residents and stakeholders.

Vision:

DevCo’s vision is to be a leading developer, builder and manager of quality multifamily housing throughout the western US.

Values:

Quality: We deliver excellence in every aspect of our work.
Commitment: We honor our promises with unwavering dedication.
Teamwork: We achieve more together through collaboration and respect.
Integrity: We uphold the highest ethical standards in all we do.

Pay Details: $25 to $35 per hour (depending on experience level). This is a full-time 40-hour per week position.

Schedule: Monday-Friday 8:00am-5:00pm in-office working at our front desk.

Benefits Offered

100% company paid medical benefits for employee coverage.
100% company paid dental and vision benefits for employee coverage.
Healthcare and dependent care flexible spending accounts.
Company paid life insurance, AD&D and long-term disability benefits for employee coverage.
Best-in-class voluntary insurance benefits.
Pre-tax and Roth 401(k) programs with a company match equal to 100% of the first 4% contributed by the employee.
Discretionary bonus programs.
Eligibility for a 30% housing discount consideration.
Employee assistance program (EAP) with 24/7 counseling service
Company-sponsored industry training and certifications.
3 weeks of paid time off each year.
Up to 12 paid holidays each year

Essential Duties and Responsibilities:

In collaboration with Office Manager, oversee all aspects of general office coordination and provide excellent customer service in a fast-paced environment.
Answer and direct phone calls to relevant departments or contacts. Respond to voice mails and all other communication in a timely manner.
Greet all customers and vendors, the front desk is visible to the office entry.
Open, sort and distribute mail daily, including confidential materials
Prepare and mail outgoing mail or packages and notarize documents as requested.
Assist with Coordinating conference room scheduling and Hoteling offices as needed.
Assist with accounts payables scanning and uploading, including data entry.
Handle all building communication and maintenance requests including employee security badge orders, replacements, and parking passes.
Arrange for the repair and maintenance of office equipment including furniture, copiers, and postage machines.
Order all supplies for the corporate offices including office and kitchen supply needs. Maintain an appropriate stock of office supplies, food, coffee, and drinks.
Review and approve office supply orders for the organization.
Keep common area office spaces and kitchen/break rooms clean and organized. Run and unload the dishwasher daily.
Regularly assist with reporting, projects, and presentations. Organize, research, and gather data as necessary.
Generate copies of printed materials and proof the quality and consistency of the copies on an as-needed basis. Assume responsibility for strict adherence to company graphic standards for all documents and presentation materials.
Create and maintain various filing systems in an accurate and organized manner.
Review, purge, and forward files to appropriate storage location in accordance with company record retention policy.
Maintain and update employee, client, and vendor contact information. Distribute contact lists on a regular basis.
Support employee onboarding and various system’s user access as assigned.
Coordinate and facilitate birthday, thank you, get well and other cards or correspondence as appropriate on behalf of the corporate office. Order flowers and gift cards as requested.
Oversee the Admin shared email inbox by responding to inquiries in a timely manner.
Complete assigned tasks by deadlines and communicate any obstacles with your supervisor in advance.

Attend training classes as scheduled and assigned.
Additional duties as assigned by supervisor.

Knowledge, Skills and Abilities

Treats people with respect; Keeps commitments; Inspires the trust of others; Works with integrity and ethically; Upholds organizational values.
Focuses on solving conflict, not blaming; Maintains confidentiality; Listens to others without interrupting; Keeps emotions under control; Remains open to others' ideas and tries new things; Handles sensitive and confidential information in a professional manner.
Displays willingness to make decisions; Exhibits sound and accurate judgment; Supports and explains reasoning for decisions; Includes appropriate people in decision-making process; Makes timely decisions.
Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions; Works well in group problem solving situations; Uses reason even when dealing with emotional topics.
Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality; Applies feedback to improve performance; Monitors own work to ensure quality.

Minimum one year of administrative support or office management experience, preferably within a service focused field.
Four-year degree preferred.
Hold a notary public license or willingness to obtain one.
Excellent written and verbal communication skills.
High school education or equivalent required.
Successful completion of background check and drug screen required.
Must be legally qualified to work in the U.S. meeting I-9 guidelines.

DevCo Residential Group is an Equal Opportunity Employer.

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