Administrative Assistant (REMOTE)

Job Overview

Vena Solutions is seeking a highly organised and proactive Administrative Assistant to join our team. This is a Full-Time, remote position based in Calgary, Canada. At Vena Solutions, we provide a cutting-edge, AI-powered financial planning and analysis (FP&A) platform that integrates seamlessly with Microsoft technology to revolutionise business planning. The successful candidate will play a crucial role in providing comprehensive administrative support, ensuring the smooth and efficient operation of our daily activities. You will be an integral part of a dynamic team dedicated to helping organisations streamline their workflows and achieve greater financial insight.

Responsibilities

 

• Manage and maintain executives' schedules, appointments, and travel arrangements.
• Organise and coordinate virtual meetings, including preparing agendas and taking minutes.
• Handle and screen incoming communications, redirecting them to the appropriate person or department.
• Prepare and edit correspondence, reports, presentations, and other documents.
• Maintain and organise digital filing systems, ensuring documents are easily accessible.
• Assist with basic data entry and the preparation of expense reports.
• Act as a point of contact for internal and external stakeholders, demonstrating a high level of professionalism.
• Provide general administrative support to ensure the team's operational efficiency.

Qualifications

 

• Proven experience in an administrative or executive assistant role.
• Exceptional proficiency in the Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) is essential.
• Outstanding organisational and time-management skills with the ability to prioritise tasks effectively.
• Excellent verbal and written communication skills with meticulous attention to detail.
• A proactive and resourceful problem-solver with the ability to work independently in a remote environment.
• Strong interpersonal skills and the ability to build relationships with stakeholders at all levels.
• Experience working within a technology or financial services company is advantageous but not required.

Benefits

 

• Competitive salary
• Performance-based annual bonus
• Extended health, dental, and vision benefits
• Registered Retirement Savings Plan (RRSP) with company matching contributions
• Paid vacation, personal days, sick leave, and statutory holidays
• Employer-paid life and accidental death & dismemberment (AD&D) insurance
• Employee Assistance Program (EAP)
• Professional development and training opportunities
• Career growth and advancement opportunities
• Flexible remote work options
• Company-provided laptop and home office equipment