Administrative Assistant - Scottsdale

Company and Position Overview

Corporate Administrative Assistant
Valley Endodontics & Oral Surgery is seeking an organized, dependable Administrative Assistant to join our corporate office team. This position is ideal for someone who enjoys variety, takes pride in staying organized, and thrives in a fast-paced environment. The successful candidate will work closely with company leadership, support multiple dental practices, and play an important role in keeping daily operations running smoothly.

This position requires a high degree of professionalism, discretion, and trustworthiness, as the successful candidate will routinely handle confidential employee and business information.

The ideal candidate is proactive, dependable, resourceful, and takes pride in delivering excellence behind the scenes. This position offers the opportunity to work directly with executive leadership while supporting multiple specialty dental practices throughout Arizona.

We offer a competitive pay scale with medical and dental insurance, 401k, paid holidays and vacation pay.

Key Responsibilities

• Provide administrative support to executive leadership
• Manage confidential documents and sensitive business information
• Coordinate projects, meetings, and company communications
• Assist with scheduling and calendar management
• Prepare professional correspondence, reports, and presentations
• Maintain electronic and physical records with exceptional accuracy
• Process incoming and outgoing mail and deliveries
• Serve as a point of contact for vendors, managers, and office teams
• Track projects, deadlines, and follow-up items
• Support special projects and company initiatives as needed

Qualifications

• Exceptional organizational and time-management skills
• Strong attention to detail and commitment to accuracy
• Excellent verbal and written communication skills
• High level of professionalism, discretion, and integrity
• Ability to prioritize multiple tasks in a fast-paced environment
• Strong problem-solving skills and initiative
• Proficiency in Microsoft Office (Outlook, Word, Excel)
• Ability to work independently while collaborating with a team
• Administrative experience in a professional office environment preferred

Pay: $22.00 - $25.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person