Administrative Assistant / Secretary Receptionist

Overview
We are seeking a dynamic and highly organized Administrative Assistant / Secretary Receptionist to join our team! This vital role offers the opportunity to be the welcoming face of our organization while managing a variety of administrative and clerical tasks with energy and precision. The ideal candidate will possess excellent communication skills, strong organizational abilities, and a proactive attitude to support daily operations seamlessly. This paid position is perfect for someone eager to grow their office management expertise in a vibrant, fast-paced environment.

Duties

• Greet visitors and clients warmly, providing exceptional customer service at the front desk
• Manage multi-line phone systems, directing calls efficiently and professionally using proper phone etiquette
• Handle data entry, filing, and document proofreading to ensure accuracy and organization across all records
• Maintain calendars and schedule appointments for staff or executives, ensuring smooth time management
• Utilize Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace tools for correspondence, reports, and documentation
• Support bookkeeping tasks using QuickBooks or similar accounting software to assist with invoicing and expense tracking
• Assist with office management duties such as supply ordering, mail distribution, and maintaining a tidy workspace

Qualifications

• Proven office experience with strong clerical skills and familiarity with administrative procedures
• Excellent computer literacy including proficiency in Microsoft Office, Google Workspace, and data entry skills
• Experience with multi-line phone systems and phone etiquette to handle inquiries professionally
• Bilingual abilities are highly desirable to serve diverse client needs effectively
• Strong organizational skills with the ability to prioritize tasks efficiently and manage time effectively
• Previous experience as a receptionist, medical or dental receptionist, or personal assistant is a plus
• Knowledge of bookkeeping software like QuickBooks is advantageous but not required
• Demonstrated customer service skills with a friendly demeanor and professional appearance

Join us in creating an energetic workplace where your organizational talents shine! This role offers an exciting chance to develop your administrative expertise while supporting our team’s success. We value proactive individuals who thrive on multitasking and delivering exceptional support every day.

Pay: $30,000.00 - $35,000.00 per year

Benefits:

• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off

Work Location: In person