Administrative Assistant (Spanish Speaker needed)

Job Summary
We are looking for a reliable and organized Administrative Assistant to support our team's daily operations. This position is ideal for someone who enjoys working on a computer, managing information, and keeping things running smoothly behind the scenes. The right candidate will be detail-oriented, comfortable handling invoices and client communication, and able to manage multiple administrative tasks efficiently. We're especially looking for someone eager to learn new skills, adapt to changing priorities, and grow with our team. A bilingual candidate is preferred to enhance our customer support capabilities.

Responsibilities

• Serve as a main point of contact between clients and supervisors, ensuring clear and professional communication.
• Handle data entry and organize information accurately in company systems.
• Process and manage invoices, keeping financial records up to date and organized.
• Support general office operations by maintaining a digital and physical filing system.
• Assist with scheduling, calendar management, and coordinating team activities.
• Use Excel or Google Docs Workspace for document creation, reports, and tracking tasks.
• Provide excellent customer service by responding to client inquiries promptly and professionally.
• Collaborate with team members to improve office management processes

Requirements

• Strong computer skills, including proficiency in Microsoft Office and Google Workspace
• Familiarity with QuickBooks is a plus
• Excellent organizational skills with the ability to manage multiple tasks simultaneously
• Effective time management skills to prioritize workload efficiently
• Bilingual abilities are highly desirable for enhanced communication with clients
• Strong typing skills with attention to detail for accurate data entry and proofreading
• Demonstrated customer support experience, showcasing a commitment to client satisfaction
• Ability to work independently as well as part of a team in a fast-paced environment

We look forward to welcoming a dedicated Administrative Assistant who can contribute positively to our office environment while providing exceptional support to our team and clients.

Job Type: Full-time

Expected hours: 40 per week

Work Location: In person