Administrative Assistant: St. Raphael

St. Raphael Parish is seeking a dedicated and organized Administrative Assistant to join our team in a Part-Time capacity. This role is central to our mission of providing a welcoming environment and essential support to our clergy, staff, ministries, and parishioners.

Job Overview: Hours: Monday, Wednesday & Friday, 9:00am-5:00pm (occasional Tuesday staff meetings)

Reports to: Administrative Director

Core Responsibilities: Reception: Act as the first point of contact by answering phones and providing direction or assistance to callers. Visitor Relations: Greet all visitors with a welcoming and friendly demeanor, handling requests efficiently to maintain a hospitable atmosphere. Liturgical & Sacramental Support Mass Scheduling: Coordinate the monthly Mass calendar for clergy. Sacramental Records: Process requests and type official certificates for Baptisms, First Communions, Confirmations, and Marriages. Intercessory Prayers: Compose weekly prayers and announcements for weekend Masses, drawing from liturgical guides and current events. Life Events: Coordinate the logistics for Baptisms and Funerals, including scheduling with priests, musicians, and appropriate staff.

Professional Qualifications Communication: Exceptional interpersonal and written communication skills. Technical Proficiency: Strong skills in Microsoft Office and Google Workspace. Organization: Proven ability to manage time effectively and handle multiple administrative tasks with high attention to detail. Teamwork: A collaborative spirit and the ability to work effectively within a team-oriented ministry environment. Personal Qualifications Comfortable working in a faith based environment and supporting the mission of the Catholic Church. Warm, welcoming, and compassionate presence. Dependable, punctual, and self motivated. Flexible and able to adapt to changing needs. This position requires a clear background check and one-time attendance at a diocesan training session. Interested candidates are asked to submit a resume, cover letter, and at least two professional references.

Range

$15.00 — $17.00