Administrative Assistant (Starting PART TIME)

Overview:
We are seeking a proactive and organized Administrative Assistant to join our team on a part-time basis. This role offers an excellent opportunity for individuals looking to develop their office management skills while providing vital support to daily operations. As an Administrative Assistant, you will be the first point of contact for visitors and callers, ensuring smooth communication and efficient office functioning. Your energetic approach and attention to detail will help create a welcoming environment and keep administrative tasks running seamlessly.

IMPORTANT: This Position is starting off at Part Time, But has extreme potential to reach a Full Time Status If the Applicant is interested in that.

Responsibilities

• Greet visitors and manage front desk operations with professionalism and warmth
• Answer multi-line phone systems promptly, directing calls accurately and courteously
• Handle data entry, filing, and document proofreading to maintain organized records
• Assist with bookkeeping tasks using QuickBooks or similar accounting software
• Manage calendar appointments, schedule meetings, and coordinate office events
• Support customer service efforts by providing timely assistance and information
• Maintain office supplies inventory and ensure the workspace remains tidy and functional

Preferred Experience/Skills:

• Excellent organizational skills with the ability to prioritize tasks effectively
• Bilingual abilities are a plus to assist diverse clients and team members
• Experience with office management, clerical duties, and administrative support roles
• Knowledge of multi-line phone systems, phone etiquette, and customer support best practices
• good typing speed and accuracy for data entry tasks
• Strong attention to detail for proofreading documents and maintaining records
• Effective time management skills to handle multiple responsibilities efficiently
• Personal assistant experience or calendar management skills are advantageous
• Minimum 1–2 years of administrative experience, within an In Home Health or In Home care, or social services setting.
• Must be 18+ and be able to pass an extensive Background Check.
• Ability to multi-task.
• Strong background in customer service and client communication, including professional phone etiquette and handling sensitive situations.
• Experience with Answering phone with multiple lines and directing calls.
• Experience with scheduling and coordination.
• Ability to professionally greet and assist all individuals entering the office, serving as the first point of contact and representing the organization with a positive, welcoming presence
• Familiarity with electronic documentation systems, scheduling software, or care management platforms (e.g. EVV systems, Such as: Wellsky, QSP, or similar).
• Knowledge of basic billing, invoicing.
• Experience maintaining confidential records and understanding of HIPAA or privacy compliance standards
• Ability to assist with Case Manager with onboarding processes, including document collection, compliance tracking, and file management.
• Strong proficiency in Microsoft Office (Word, Excel, Outlook) and general computer skills.
• Experience working with state or regulatory requirements (such as licensing, background clearances, or compliance tracking) is highly preferred.
• Ability to work both independently and as part of a team, with strong organizational and problem-solving skills.

Pay Rate: Starting at $20-$21 Per Hour.

Part Time Schedule: Mon, Tues, Thurs, Fri - 9am-12pm

This paid position is ideal for motivated individuals eager to grow their administrative expertise in a dynamic environment. We value energetic team players who thrive on organization, communication, and delivering excellent support every day. We are an Equal Opportunity Employer.

Pay: $20.00 - $21.00 per hour

Benefits:

• 401(k)
• Flexible schedule
• Retirement plan

Work Location: In person