Administrative Assistant (Temporary)

Company Overview
Gardeners' Guild, Inc. is a leading landscape management company based in, California. As a 100% employee-owned organization, we prioritize trust, honesty, professionalism, quality, responsibility, teamwork, and innovation to foster enduring customer relationships.

THE OPPORTUNITY

We have an immediate opening for an experienced, detail-oriented team player to join our team in a temporary full-time Administrative Assistant role. This position is expected to provide coverage during a permanent employee’s maternity leave.

The Administrative Assistant will handle a high volume of both routine and unique accounting and administrative functions, with a primary focus on accounts receivable, contract administration, job costing, data entry, and other general accounting-related administrative duties. The anticipated duration of this temporary assignment is approximately three to four months.

To apply, please submit your resume to:
HR@GARDENERSGUILD.COM

KEY RESPONSIBILITIES

• Accounts Receivable – billing, collections, reconciliations, and reporting
• Contract Administration – client database management, work order administration, and reporting
• Data entry, tracking, and material reporting – enter time daily/weekly cards.
• Provide administrative and accounting support to management and other teams as workflow dictates
• Assist with maintaining accurate records and supporting daily accounting operations during the leave coverage period

REQUIRED SKILLS, KNOWLEDGE, & TRAITS

• Minimum of 1–3 years of practical accounting and/or administrative experience in a high-volume environment
• Excellent proficiency with Microsoft Office Suite, including advanced Excel skills
• Strong computer and numerical skills
• Enthusiastic, friendly, and articulate with excellent verbal and written communication skills
• Detail-oriented with strong organizational, multi-tasking, and follow-up abilities
• Excellent proofreading and formatting skills
• Ability to handle confidential information with discretion

DESIRABLE QUALIFICATIONS

• Practical knowledge of Microsoft Dynamics Accounting Software or similar accounting systems
• Prior related experience in the landscape or construction industry
• Bilingual (Spanish) skills

Compensation & Benefits

• Temporary, Non-Exempt Position: $22.00–$30.00 per hour, depending on experience and qualifications.
• Benefits Eligibility: Benefits may not be available during the temporary assignment. Eligibility for benefits, including medical, dental, vision, FSA, HSA, 401(k), and Employee Stock Ownership Plan (ESOP), is subject to applicable plan requirements.

Join us as a Temporary Administrative Assistant and become an integral part of our dedicated team! Your proactive approach and organizational expertise will help ensure our office runs seamlessly while delivering outstanding support to our clients and staff.

Pay: $22.00 - $30.00 per hour

Work Location: In person