Administrative Assistant - The Glenwood School

Job Title: Administrative Assistant

Reports to: The Glenwood School Principal

FLSA Status: Non-Exempt, Hourly (10 months)

Employment Status: Full-time, 40 hours

About Chattanooga Christian School:

Chattanooga Christian School (CCS) is a Christian, interdenominational, co-educational, day school nestled on 55+ acres at the foot of Lookout Mountain. CCS has been serving Christian families in the Chattanooga area since 1970 and currently enrolls 1,550+ students in the Lower School (Preschool -5), Middle School (6-8), and High School (9-12). We believe the truth of scripture provides the framework through which all of reality can be understood. In concert with all other areas of school life, our academic program prepares students to grow as lovers of God who seek truth, serve others, and steward creation and culture. We are committed to providing an environment that meets each student at their unique point of need and equips them for pursuit of their full, God-given potential. We seek candidates who are committed to the development and discipleship of the whole child, both within and outside of the classroom. Our mission is to prepare students to lead and serve with distinction while representing Christ and seeking his Kingdom in all areas of home, church, society, and culture.

Why join the team at CCS?

At CCS, we are committed to providing a Christ-centered, nurturing environment where academic excellence and spiritual growth go hand in hand. We strive to foster a learning atmosphere where students are encouraged to develop a strong moral foundation, cultivate character, and deepen their faith in Christ. Our faculty and staff are not only enthusiastic about education but also about modeling Christlike behavior, building a strong community of faith, and inspiring students to live out their Christian Values. CCS is dedicated to partnering with families in raising the next generation of leaders who are equipped to serve Christ and make a positive impact in the world.

Compensation & Benefits:

At CCS, we are dedicated to offering a compensation and benefits package that supports the well-being of all our employees. For full-time, benefit-eligible employees, we provide a comprehensive suite of benefits, including medical, dental, and vision insurance, as well as a 403(b) retirement plan with employer contributions. Full-time employees also receive paid time off for illness, and personal needs.

For part-time employees, while benefits may differ, we are committed to offering competitive compensation and providing access to certain benefits where eligible. Part-time employees may have access to some benefits such as paid time off and retirement plan options, depending on their role and hours worked. Our goal is to ensure all employees are supported and valued within their respective roles.

Position Overview:

This position will perform administrative duties on behalf of The Glenwood School (TGS). This position also has responsibility for organizing all student information, distributing information to families and staff, coordinating drop-off and pick-up of students, answering phones and emails, and maintaining supplies for the campus.

Essential Duties and Responsibilities:

• Ensure all records are entered accurately in the school’s student management system (SMS).
• Ensure set up of gradebooks and progress reporting systems in the school’s SMS.
• Manage requests for access to the campus for families, staff, and admissions personnel.
• Maintain thorough and professional communication with families and staff.
• Maintain confidentiality of students and families; maintain files for students who attend The Glenwood School.
• Manage, administer, and log medications given to students.
• Provide information for admissions, social media, co-curricular opportunities, field trips, and Thursday Updates.
• Manage uniform orders and inventory.
• Order and organize supplies for offices and classrooms at TGS.
• Manage all administrative duties as needed.
• Provide temporary classroom supervision in the absence of the classroom teacher.
• Facilitate positive social exchanges for students and families with school and church staff.
• Follow all applicable aspects of the CCS Employee Handbook.
• Other job duties as assigned.

Qualifications:

• Personal faith in Jesus Christ and a commitment to the mission of Chattanooga Christian School / The Glenwood School.
• High school diploma; applicants with a strong administrative background will be given priority.
• Bi-lingual with the ability to read, write, and speak fluently in both English and Spanish.
• Experience working with students and families from a variety of backgrounds.
• Character, call, and availability to fulfill the needs of the job description.
• Highly motivated and able to work collaboratively.
• Excellent communication skills, both verbal and written.
• Ability to problem-solve and think creatively.
• Ability to exercise discretion and utmost professionalism in confidential and sensitive student matters.
• Is comfortable using technology including all functions of the Google Suite.

Physical Demands & Work Environment:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

• Requires vision to read small print.
• Requires the mobility to stand, stoop, reach and bend. Requires mobility of arms to reach and dexterity of hands to grasp and manipulate small objects.
• Requires the ability to stand for extended periods.
• Requires the ability to walk long distances.
• Requires lifting, pushing, and/or pulling which does not exceed twenty-five pounds and is an infrequent aspect of the job.
• Is subject to normal inside and outside environmental conditions.
• Mental acuity to perform the essential functions of this position.

Employment Disclaimer:

Please note that employment at CCS is contingent on successfully passing a fingerprint-based background check. In addition, all employees are required in good faith to agree with each statement made in the CCS Statement of Faith.

Equal Employment Opportunity:

Chattanooga Christian School is an equal opportunity employer and affords equal opportunity to all applicants for all positions without regard to race, color, gender, national origin, age, disability, or veteran status.