Administrative Assistant - Title Company

Job Description:

We are seeking an Administrative Assistant to join our fast-paced title company in Philadelphia, PA. The ideal candidate must have some sort of experience working in a title company and have some general knowledge on how a title company functions. This role is critical to supporting operations, ensuring that the office runs smoothly, and assisting in both daily tasks around the office.

Administrative Assistance Duties:

• Greet clients and visitors in a professional, friendly manner
• Answer, route phone calls, and answer emails efficiently
• Schedule closings and coordinate documentation with all parties
• Maintain a neat, clean, and organized settlement office/ front desk
• Handle incoming/outgoing mail, deliveries, and certified packages
• Assist with file organization, scanning, and digital filing
• Assist title officers, processors with document preparation, and file management
• Order request, track payoffs, tax certifications, municipal lien letters, and HOA documents
• Review title commitments and assist in clearing title issues
• Utilize our underwriting program for ordering and reviewing title searches
• Enter and maintain file data using our programs
• Communicate with lenders, real estate agents, attorneys, and clients regarding file status
• Provide excellent customer service with timely and accurate responses

Requirements:

• Bilingual in Spanish and English (Required)
• Must have general knowledge on title companies and their duties in proving a clear title
• Excellent communication and organizational skills
• Ability to multitask and prioritize in a deadline-driven environment
• Detail-oriented and comfortable handling sensitive documents
• Proficiency with Microsoft Office (Word and Outlook)
• Knowledge of title processing
• Must work in-person only (NO REMOTE OPTION)

Job Type: Full-time

Pay: $16.00 per hour

Benefits:

• Paid time off

Language:

• Spanish (Required)

Work Location: In person