Administrative Assistant to President and Special Event Coordinator

If you want a position in a not for profit which truly makes a difference in our community's quality of life, this may be for you! The Administrative Assistant to President and Special Events Coordinator is responsible for administrative support to the President/CEO and general office functions to programs, which includes creating and proofreading correspondence, fliers and marketing materials, maintaining filing system, answering phones and providing client assistance via phone and/or computer, basic bookkeeping support to our Financial Services Contractor or Office Manager, to include bank deposits, a basic knowledge of QuickBooks and Excel, tracking expenditures across events/grants/departments, database input, processing of mailings, organizing outreach to donors, basic updating the website and social media; providing support to assigned volunteers; event registration management, maintain our donor database, implement a donor solicitation and appreciation programs and serve as a liaison to event venues

This position requires solid communication/people skills, meticulous attention to detail, above average organizational skills, budget preparation and financial reporting.

Specific to Special Events: Donors Relations and support for Development Programs:

• Implement and maintain a donor database
• Create donor appreciation program
• Prepare large and small donor communication mailings, including merging personalized letters
• Perform basic prospect research
• Provide administrative pre- and post- donor events support, including sending thank you letters, entering guests into our database, budget and financial reports, review of expense invoices, making follow-up calls, and generating attendance lists

Special Events:

• Assist President/CEO and committee in securing event venue
• Work with President/CEO on securing permits (as needed)
• Budget preparation and monitoring
• Work with volunteers to solicit donors for food, prizes, etc.
• Maintain database of auction prizes
• Work with restaurants and caterers on food logistics
• Assist with creation of auction materials
• Assist with marketing strategies to “sell” the event

Minimum Qualifications:

• Two or more years fundraising or special events experience planning and overseeing fundraising events
• Experience in fundraising and volunteer/event database management system preferred
• Marketing and/or event ticket sales
• Demonstrated professional writing skills
• Two or more years of administrative office work and/or nonprofit experience a plus
• Having served as a volunteer for organizations
• Excellent interpersonal communications skills
• Good listening skills
• Attention to detail and solid organizational skills
• Positive and professional attitude a must and a passion for improving our community safety
• Able to work independently
• Creative problem solver
• Some college or advanced education work preferred.

This position also works with our Board when support is needed, such as managing the meeting calendar, processing meeting notices and minutes, preparing the room for Board meetings and attending and overseeing special events. Solid written and verbal communication skills are a must, a mature attitude, as well as compassion and professionalism, as we are a direct regional service provider agency.

A working knowledge of Microsoft Office Suite: Word, Excel, Access, Publisher, and Power Point is required and working experience in Social Media platforms. Attention to detail and organizational skills must also be part of the skillset, as well as being comfortable working in a small office setting. A minimum of five years’ prior experience working for a nonprofit or a social service agency will be considered an asset, as well as a college degree. Experience writing or completing grant reports is also an added bonus and will be compensated, as such.

All applicants must provide current professional references and a suggested compensation range with their resume. Salary and benefits commensurate with experience. Complete Applications should be sent to info@crimestoppersgno.org. We will not field phone calls concerning this position.

Crimestoppers is an equal opportunity employer and encourages everyone to apply. Crimestoppers does not discriminate against race, color, religion, sex, sexual orientation, national origin, veteran status, political affiliation, disability, or age in any matter relating to employment.

Pay: $50,000.00 - $55,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Flexible schedule
• Health insurance
• Paid time off
• Professional development assistance
• Retirement plan

Education:

• Associate (Required)

Experience:

• Fundraising: 3 years (Required)
• Event planning: 3 years (Preferred)
• Office management: 3 years (Required)
• Executive administrative support: 3 years (Preferred)

Ability to Commute:

• Metairie, LA 70001 (Required)

Willingness to travel:

• 25% (Preferred)

Work Location: In person