Administrative Assistant to Senior Buyer

Join the team behind the most iconic fabric store in the world.
Mood Fabrics is seeking a reliable and detail-oriented Administrative Assistant to Senior Buyer to support the operations of the Product Development and Buying team in our growing Online Division. This role is perfect for someone who thrives on organization, consistency, and enjoys keeping things running smoothly behind the scenes.

This is an in-office position located at our Lodi, NJ headquarters. Candidates must be willing and able to commute to the office daily.

Key Responsibilities:

• Perform reconciliations of data, documents, and records on a routine basis
• Conduct accurate data entry into spreadsheets and internal systems
• Maintain physical and digital filing systems
• Assist with office organization and maintenance
• Write process documentation for internal teams
• Photograph, document, and catalog fabric samples from vendors
• Support daily office operations and take on various administrative tasks as needed

Qualifications:

• Proficiency in Microsoft Excel and Google Sheets is required, including keyboard shortcuts, pivot tables, and vlookup
• Knowledge of Gmail features (templates, labels, advanced filters)
• Experience or interest in buying, sewing, textiles, or fashion
• Excellent attention to detail and exceptional organizational skills
• Ability to complete repetitive tasks efficiently and accurately
• Previous administrative or clerical experience preferred
• Must be a dependable team player with a proactive, can-do attitude
• Familiarity with SQL-based POS systems is a plus
• Fashion/art school experience is a plus
• Must be able to commute to the Mood Fabrics office in NJ daily

Why Work at Mood?
As a cornerstone of the fashion and design community, Mood Fabrics offers a creative, fast-paced environment where every team member plays a key role. If you’re looking for a steady administrative position with exposure to the fabric and fashion industry, this is a fantastic opportunity to grow with a well-respected brand.

Pay: $18.00 - $20.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Employee discount
• Health insurance
• Life insurance
• Paid time off

Work Location: In person