Administrative Assistant to the Dean of Engineering

Position Description:

The Administrative Assistant to the Dean of Engineering supports the Dean in their role of leading the College of Engineering. They also supervise the facilities of Gellersen and Fites, working with Facilities Management and Housekeeping to maintain the building. They also support engineering, math, and computer science faculty with special requests.

Major Responsibilities:

• Support the Dean of Engineering in their daily responsibilities, including scheduling, correspondence, and minute-taking for Engineering Leadership Team meetings and Faculty/Staff meetings.
• Oversee the College of Engineering budget, including maintaining documentation for all financial transactions, transfers, and budget adjustments.
• Plan, coordinate, and implement College of Engineering programs, events, and special meetings
• Coordinate all College of Engineering special projects, renovations, and upgrades.
• Coordinate all Dean's Office purchasing and printing.
• Maintain College of Engineering records.

Required Knowledge and Skills:

• High school diploma required, college degree or some college preferred.
• At least four years of experience working in an office environment, including knowledge of spreadsheets and word processing.
• Should be able to understand financial statements and have experience with database systems.

Other Qualifications:

• Excellent interpersonal skills
• Ability to work independently when appropriate
• Good organizational skills
• Strong written and verbal communication skills
• Attention to detail
• Good time management skills

All offers of employment with Valparaiso University are contingent upon the clear results of a thorough background check. Background checks may include criminal history, motor vehicle reports, prior employment verification, and personal/professional references. If applicable to the position, they will also include credit history. Background checks will be conducted on all final candidates for employment.

To be considered for this position, you must upload:

• Cover letter
• Resume
• List of 3 professional references
• Answer all application questions

Please address the cover letter to:

Doug Tougaw, Dean of Engineering
Valparaiso University
Valparaiso, Indiana