Administrative Assistant - Wholesale

Parrish Tire Company Job Description

Job Title: Administrative Assistant - Wholesale

Reports To: Sales and Operations Support Specialist

Parrish Tire Location: Winston-Salem, NC

Employment Status: Full Time

FLSA Status: Non-Exempt

This position is full-time with complete benefit package. Hourly rate of pay will be $17-$18 per hour. Position is on-site in the Winston-Salem corporate office, with no remote work option.

Job Summary:

This position will be responsible for assisting the wholesale division of Parrish Tire Company in staying organized and completing day-to-day tasks. These tasks may include, but will not be limited to answering phones, assisting customers with inquiries, processing and coding invoices, reviewing accounts for delinquencies, drafting correspondence, etc. The daily tasks are varied, and this person must be flexible to handle different situations as requested by the Sales and Operations Support Specialist.

Essential Functions and Tasks:

Creating and maintaining electronic and physical filing systems
Process customer invoices, credits, and manages accounts
Performs basic bookkeeping and coding for accounts
Performs data entry and analysis of accounts; gives feedback on trends
Support office branches, salesmen, and customers on account billing issues
Match National Account credits to claims
Will work closely with accounts payable and accounts receivable regarding processing invoices and payments for deliveries
Monitors and maintains processes and orders through online portal
All other duties as assigned

Qualifications:

High School Diploma or GED
Microsoft Word, Excel, PowerPoint, basic internet skills
1-2 years of experience as an Office Administrator
1-2 years of experience using a third-party accounts payable system
AS400 experience is a plus, but not required

Knowledge, Skills and Abilities:

Strong understanding of data entry, invoicing, bookkeeping, coding
Excellent oral and written communication skills
Ability to work independently, as well as with a team
Strict attention to detail
Mathematical Skills
Ability to maintain a high level of professionalism, integrity, and confidentiality
Strong customer service skills

Required Physical Abilities:

Mainly seated desk work
Operate standard office equipment and keyboards
On occasion lift up to 25 lbs
Occasional walking to the copier room or warehouse as needed for daily tasks

Work Environment:

This position is on-site, working Monday – Friday from 8AM – 5PM.
Location – Winston Salem, NC
Position is full-time, with competitive benefit package

The above statements cover what are generally believed to be the principal and essential functions of this job and may change based on the Manager’s direction.

Parrish Tire Company values flexibility and the willingness to take on new challenges. As opportunities arise and work responsibilities change, your job description will be adjusted to meet the organization’s needs.

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