Administrative Assistant/Accounting Clerk

Seeking an Administrative Assistant/Accounting Clerk(full time) that is professional and responsible for overseeing the day-to-day operations.

Responsibilities & Qualifications

• Assist with accounting for real estate operations, including rent tracking, invoicing, and expense entries
• Process accounts payable and accounts receivable for property management and real estate entities
• Maintain tenant, vendor, and property financial records
• Assist with bank reconciliations and monthly reporting
• Track utility bills, maintenance costs, and property-related expenses
• Write and edit communications, from letters to reports and instructional documents.
• Create and maintain filing systems, both electronic and physical.
• Organizational skills: The ability to maintain order helps ensure executives don’t miss appointments or deadlines.
• Assist with construction-related accounting, including job cost tracking and vendor payments
• Support construction payroll and timekeeping records
• Assist with H-2 labor processing, including document tracking, compliance files, and reporting
• Provide general office support, including answering phones and emails
• Coordinate with property managers, construction supervisors, vendors, and contractors
• Maintain organized digital and physical filing systems
• Experience in real estate accounting
• Construction accounting experience strongly preferred
• Experience with H-2 labor processing or foreign labor compliance preferred
• Knowledge of accounting software (QuickBooks or similar)
• Proficiency in Microsoft Excel, Word, and Outlook
• Strong organizational skills and attention to detail
• Ability to manage multiple priorities and meet deadlines

Employment Terms:

• All new hires are subject to a 3-month probationary period.

Benefits:

• Health insurance benefits are not provided at this time.

Office hours: Monday to Friday from 9am -5pm. Salary/Wage: Based on experience.

This job description is intended to describe the general nature and work responsibilities of the position. The job description and the duties of this position are subject to change, modification, and addition as deemed necessary by the employer.

Work Remotely

• No

Job Type: Full-time

Pay: $11.00 - $15.00 per hour

Work Location: In person