Administrative Assistant/Billing

Part-Time Administrative Assistant Job Description

Stronger Together Counseling & Wellness Centers

Sacramento, CA (Hybrid/In-Office)

Position Overview

Stronger Together Counseling & Wellness Centers is seeking a reliable, organized, and compassionate

Administrative Assistant to support daily operations and assist with marketing efforts for our growing mental health group practice. This role supports client experience, scheduling, and outreach.

Work Schedule

Part-time position: 10–15 hours per week. Flexible scheduling based on practice needs.

Key Responsibilities

Client Coordination & Scheduling

- Manage therapist calendars and schedule appointments

- Answer phones, emails, and client inquiries

- Conduct intake calls and match clients with clinicians

- Send reminders and follow-ups

Administrative Support

- Maintain accurate client records in EHR

- Upload and manage intake documents

- Assist with clinician schedules

- Track basic office metrics

Insurance & Billing Support

- Verify insurance benefits

- Assist with claims and follow-ups

- Support billing and client balances

Marketing & Outreach Support

- Post on social media (Instagram, Facebook)

- Update website content

- Track referral sources

- Create basic marketing materials

- Support community outreach

- Respond to online inquiries

Office Operations

- Maintain filing systems

- Ensure supplies are stocked- Support onboarding

- Improve workflows

Qualifications

Required

- High school diploma

- 1–2 years administrative experience

- Strong organizational and communication skills

- Proficiency with Google Workspace

Preferred

- Therapy/medical office experience

- EHR familiarity

- Insurance/billing knowledge

- Social media/marketing experience

Opportunities for growth and a supportive team environment

Pay: $19.00 - $25.00 per hour

Benefits:

• 401(k)
• Flexible schedule

Work Location: Hybrid remote in Sacramento, CA 95826