Administrative Assistant/Receptionist

Job Overview
We are seeking a highly organized and professional Receptionist/Administrative Assistant to join our team. This role is crucial in ensuring the smooth operation of our office and providing exceptional customer service. The ideal candidate will be the first point of contact for clients and visitors, managing front desk duties while supporting administrative tasks across various departments.

Responsibilities

• Greet and assist visitors in a friendly and professional manner at the front desk.
• Manage incoming calls, directing them to the appropriate personnel and taking messages when necessary.
• Maintain an organized reception area, ensuring it is welcoming and presentable at all times.
• Perform clerical duties including data entry, filing, and document preparation.
• Assist with calendar management, scheduling appointments, and coordinating meetings for staff members.
• Proofread documents for accuracy and clarity before distribution or filing.
• Utilize Google Workspace for document creation, communication, and collaboration with team members.
• Provide customer service support by addressing inquiries and resolving issues promptly.
• Manage basic bookkeeping tasks using QuickBooks as needed.
• Support other administrative functions as required to ensure efficient office operations.

Skills

• Strong front desk experience with excellent interpersonal skills.
• Proficient in proofreading with a keen eye for detail.
• Solid clerical skills including data entry and document management.
• Familiarity with Google Workspace applications (Docs, Sheets, Drive).
• Experience as an office clerk or in a similar administrative role is preferred.
• Exceptional customer service skills with a focus on professionalism and courtesy.
• Basic knowledge of QuickBooks is a plus but not mandatory.
• Bilingual abilities are highly desirable to assist diverse clientele.
• Strong organizational skills with the ability to manage multiple tasks efficiently.

Join our team as a Receptionist/Administrative Assistant where you can contribute to a positive work environment while enhancing your professional skills!

Job Type: Full-time

Pay: $45,000.00 - $46,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Flexible schedule
• Flexible spending account
• Health insurance
• Health savings account
• Paid time off
• Vision insurance

Work Location: In person