Administrative Assistant/Receptionist

Responsibilities:

- Greet and welcome visitors in a professional and friendly manner
- Answer and direct phone calls to the appropriate person or department
- Receive, process and distribute incoming and outgoing mail/packages

- Prepare and set up conference room for visitors

- Open and close office

-Prepare refreshments for visitors
- Maintain a clean and organized reception, conference room and kitchen areas
- Manage incoming and outgoing mail, packages, and deliveries
- Schedule appointments and maintain calendars
- Assist with office management tasks such as ordering supplies and coordinating maintenance requests
- Perform basic administrative duties, including filing, photocopying, and data entry

- Assists Marketing and Sales Team prepare event materials and follow up client calls
- Provide support to other departments as needed

Skills:
- Proficiency in using office software such as Microsoft Office Suite (Word, Excel, Outlook)
- High School Diploma, or equivalent
- Experience with file management and organization
- Strong organizational and time management skills
- Excellent communication skills and phone etiquette
- Ability to multitask and prioritize tasks effectively
- Previous experience as a receptionist or personal assistant is preferred
- Experience in event planning is a plus

-Bilingual - Spanish/English (preferably)

Note: This job description is intended to provide a general overview of the position. It is not an exhaustive list of all responsibilities, skills, duties, requirements, or working conditions associated with the role.

Job Type: Full-time

Pay: $16.00 - $17.00 per hour

Benefits:

• 401(k)
• Health insurance
• Parental leave
• Professional development assistance

Work Location: In person