Administrative Assistant/Receptionist

About us

Dotson Healthcare Institute is a non-profit organization within the State of Texas. We are a boutique school located in the Spring area.

Mission & Vision

Our mission is to offer high quality training to individuals for the purpose of developing and improving their skills within the healthcare field. We want students to understand the importance of competence, compassion and commitment in order to build professional relationships with their patients, clients and members of the community.

Our vision is to educate, train and empower individuals with high-quality training today, to become the exceptional healthcare leaders of tomorrow.

We are looking for an experienced, professional Administrative Assistive with strong organizational skills.

Our work environment includes:

• Modern office setting
• Casual work attire
• On-the-job training
• Relaxed atmosphere

1. Answer phone calls and redirect them when necessary

2. Manage the daily/weekly/monthly agenda and arrange new meetings and appointments

3. Prepare and disseminate correspondence, memos and forms

4. Handling incoming and outgoing mail and faxes

5. Maintain email lists and distribute information

6. File and update contact information of employees, customers, suppliers and external

partners

7. Support and facilitate the completion of regular reports

8. Develop and maintain a filing system

9. Prepare and edit documents

10. Check frequently the levels of office supplies and place appropriate orders

11. Document expenses and hand in reports

12. Process payments and assist students with the check in process

REQUIRED QUALIFICATIONS

1. Proven work experience as a Secretary or Administrative Assistant

2. Familiarity with office organization and optimization techniques

3. High degree of multi-tasking and time management capability

4. Excellent written and verbal communication skills

5. Integrity and professionalism

6. Proficiency in MS Office

7. High school diploma

8. Must have a current CPR certification or obtain a CPR certification within the first 30 days of hire. Classes are offered at school at a discounted rate for employees.

SKILLS AND ABILITIES

1. Demonstrated ability to work with diverse populations

2. Excellent organizational skills

3. Knowledge of general office procedures

4. Knowledge of word processing and spreadsheet software, including Word and Excel, and the ability to learn new software

5. Ability to operate office equipment (fax, copier, mail, etc.) and maintain a shared group email calendar from Outlook or Gmail

6. Customer service experience

7. Ability to type at least 40 words per minute

8. Proficient in proofreading, spelling, grammar punctuation and math

9. Willingness to work on a flexible schedule to meet educational requirements

10. Possess strong interpersonal skills

11. Ability to work independently

REPORTING RESPONSIBILITIES

This position reports to the Program Director.

Job Type: Part-time

Pay: $12.00 - $15.00 per hour

Work Location: In person