Administrative Assistant/Receptionist

This position is temporary August through December @ 40 hours per week and is located in our administrative offices.

The Administrative Assistant is responsible for a full range of operational, communications, and administrative responsibilities that support and advance the goals of the school office. This position collaborates closely with the principal. The incumbent serves as an integral member of a committed team dedicated to advancing the mission of the Church.

The Administrative Assistant must visibly model the values and principles of the faith through facilitating a learning environment that is positive, affirming, peaceful, growth-oriented, and faith-filled while providing respect for the dignity of all persons within the faith community. Must adhere to school policies in a manner that is reflective of the values, practices, teachings and standards of fairness implicit to Catholic institutions.

Essential Duties and Responsibilities

• Supports the school’s spiritual, pastoral and educational mission
• Provides necessary assistance and support to the principal and staff
• Provides administrative support in matters regarding the school’s organization (sort and distribute mail, copying, recordkeeping, filing, etc.)
• Receives and handles professionally all incoming calls and visitors; screen and handle requests for information
• Handles all correspondence accurately and on a timely basis
• Proficient with computer technology to include word-processing, spreadsheets, PowerPoint, keyboarding skills, use of the internet, and use of testing data for reports
• Attends to student needs
• Provides technology support to the principal including website maintenance
• Maintains secure files and other documentation including student records
• Collect, maintain, and process funds; complete necessary forms for check requests and deposits
• Maintain physical and information security at all times; respect confidentiality/privacy
• Manage office space: operations, organization, order, cleanliness
• Manage school registration
• Provided support for the extended day program including rosters and bookkeeping
• Maintain records for short and long-term collection
• Attend and/or complete all workshops and training as directed
• Demonstrates professionalism in conduct, demeanor, and work habits
• Perform other duties as assigned

Education and/or Experience

Graduation from a 2 year college in business or public administration or equivalent experience

Two to five years of experience as an administrative assistant or secretary, or equivalent

To apply please complete the SMA Application for Employment(https://form.jotform.com/201356583248155) or if you have any questions, please contact Mike Mazzio, mike.mazzio@stellamaris.academy.

Pay: $18.50 - $20.00 per hour

Benefits:

• 401(k)
• Paid time off

Work Location: In person