Administrative Assistant/Receptionist

Harman CPAs & Associates is seeking a professional, detail-oriented Administrative Staff member to join our team. This role is ideal for someone who thrives in a fast-paced office environment, enjoys providing exceptional client service, and can effectively manage multiple administrative responsibilities.

Key Responsibilities:

• Answer and direct incoming phone calls in a professional and courteous manner
• Greet clients and visitors while providing a welcoming office experience
• Manage scheduling, appointments, and calendar coordination
• Assist with client communications through phone, email, and portal messaging
• Organize and maintain client files and office records
• Support tax preparation workflow by gathering documents and ensuring files are complete
• Process incoming/outgoing mail and handle general office correspondence
• Assist team members with various administrative projects as needed

Qualifications:

• Previous administrative, receptionist, or office support experience preferred
• Strong communication and interpersonal skills
• Excellent organizational skills with strong attention to detail
• Ability to prioritize tasks and manage multiple deadlines
• Proficiency in Microsoft Office and general office technology
• Experience in a tax office, accounting firm, or professional services environment is a plus

What We’re Looking For:
We are seeking someone who is dependable, professional, and client-focused, with a positive attitude and strong problem-solving skills. The ideal candidate is comfortable working independently while also supporting a collaborative team environment. Additional work hours during tax season are required and paid at OT rate.

If you are looking for an opportunity to grow within a professional firm and play an important role in delivering excellent client service, we would love to hear from you.

What We Offer:

· 401K 3% Match

· 12 holidays

· 2 weeks’ vacation the first year (and 3 weeks thereafter)

· Health insurance

· Vision and Dental Insurance

Job Type: Full-time

Pay: $15.00 - $19.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Education:

• High school or equivalent (Required)

Work Location: In person