Administrative Assistant/Receptionist ( Arabic Speaker)

We are currently seeking a highly organized, detail-oriented, and professional female Arabic-speaking Administrative Assistant & Receptionist to join our team. This dual-role position is vital to ensuring the smooth day-to-day operations of the office while creating a positive first impression for clients and visitors.

The successful candidate will manage front desk responsibilities and provide comprehensive administrative support to various departments. A background in real estate or familiarity with property management processes will be considered a significant advantage.

Key Responsibilities:Reception & Front Desk Duties:

• Greet and assist clients, guests, and vendors in a professional and courteous manner
• Manage all incoming calls, direct inquiries appropriately, and take accurate messages
• Maintain a clean, organized, and welcoming reception area at all times
• Handle incoming and outgoing mail, courier services, and deliveries
• Coordinate meeting room bookings and prepare spaces for client meetings

Administrative Support:

• Perform general administrative duties including data entry, filing, scanning, and document management
• Draft and format correspondence, reports, presentations, and other documents as required
• Manage calendars, schedule appointments, and coordinate internal and external meetings
• Maintain accurate records and databases (e.g., client lists, supplier contacts, etc.)
• Support preparation and processing of invoices, purchase orders, and basic financial documents
• Assist in coordinating travel arrangements and accommodation bookings for staff when required
• Ensure the office is well-stocked with supplies and liaise with vendors for replenishment

Office & Operational Coordination:

• Support the implementation and maintenance of office procedures and systems
• Act as the point of contact for facility maintenance requests and IT support coordination
• Maintain confidentiality and discretion in handling sensitive company and client information
• Assist HR and management with onboarding new staff, preparing employee files, and maintaining attendance records
• Liaise with internal departments and external stakeholders in a professional manner

Real Estate-Related (if applicable):

• Assist with document preparation related to property listings, leases, and client agreements
• Maintain records of property listings, client inquiries, and appointment schedules
• Coordinate with agents, property managers, and clients for viewings and follow-ups
• Support real estate team with research, reports, and filing regulatory documentation

Candidate Requirements:

• Female candidate (requirement based on client need for team balance)
• Fluent in Arabic and English – both verbal and written communication skills are essential
• Minimum of 2–3 years of experience in a similar administrative or front-desk role
• Strong organizational skills and the ability to multitask effectively
• High level of discretion, reliability, and professionalism
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
• Ability to work independently with minimal supervision and as part of a team
• Excellent interpersonal and customer service skills
• Positive, proactive, and service-oriented attitude

Preferred Qualifications:

• Previous experience in the real estate, property management, or corporate services sectors
• Familiarity with CRM systems, document management software, or property databases
• Basic knowledge of invoicing, procurement, or office budgeting is a plus

Job Type: Full-time

Language:

• Arabic (Preferred)