Administrative Assistant/Receptionist - Property Management/Investment Co

Job brief

Golden Bee is looking for someone to support and oversee the administrative activities that facilitate the smooth running of an office on a day-to-day basis, organizing people, information, and other resources. We recognize talent by rewarding proactive employees that show initiative and we offer paths for professional development. We are seeking someone who exhibits confidence, enthusiasm, and a determination to succeed in a professional environment.

PLEASE READ THIS POSTING CAREFULLY TO MAKE SURE THAT YOU HAVE THE QUALIFICATIONS FOR THIS POSITION, YOU ARE WILLING TO DRIVE TO AN OFFICE IN THE LOS ANGELES AREA AND THE PAY SCALE IS WITHIN YOUR PREFERRED RANGE BEFORE APPLYING FOR THIS POSITION.

Responsibilities

• Serve as the point person for office manager duties including: mailing, digital and paper filing, errands, office shopping
• Schedule meetings and appointments
• Manage general services, including purchasing of office supplies, ordering groceries, mail distribution, office equipment maintenance and repair, facility-related issues, in office lunch orders.
• Maintain general office systems, procedures and methods in regard to record retention, administration of budgets and/or expenses, office equipment inventory.
• Partner with HR to update and maintain office policies as necessary, onboarding new employees, office procedures, posting new hires, arranging interviews
• Coordinate with IT department on all office equipment
• Provide general support to visitors
• Responsible for phone and face-to-face receptionist duties.
• Prioritize general mailbox emails and respond when necessary.
• Supporting the planning of events and supporting office social activities.
• Manage internal and external meeting room preparation and availability
• Order and distribute uniform & equipment for new hires
• Sign for packages & organize the storage room
• Pick up mail from PO Box on a daily basis
• Reorder and stock maintenance crew uniforms & supplies
• Assist with year-end gift arrangements

Requirements and skills

• Must have valid CA Driver’s License and own car Must be available to come in-person to the office 5 days a week from 8:00 AM to 4:30 PM or 9:00 AM to 5:30PM
• Proven experience as an Office Manager, Front Office Manager or Administrative Assistant
• Knowledge of Office Administrator responsibilities, systems and procedures
• Familiarity with AppFolio is a plus
• Proficiency in MS Office (MS Excel and MS Outlook, in particular)
• Hands on experience with office machines (e.g. copy/fax machines and printers)
• Bi-lingual English/Spanish a plus.
• Excellent time management skills and ability to multi-task and prioritize work
• Attention to detail and problem-solving skills
• Excellent written and verbal communication skills
• Strong organizational and planning skills in a fast-paced environment
• A creative mind with an ability to suggest improvements
• Knowledge in property management and/or development is preferred
• High School degree; additional qualification as an administrative assistant or secretary will be a plus

Compensation

$19-$23 per hour (negotiable and commensurate with experience)

Gas and cell phone reimbursements (where applicable)

401(k) and health insurance

Paid time off

Job Type: Full-time

Pay: $19.00 - $23.00 per hour

Benefits:

• 401(k)
• Flexible schedule
• Health insurance
• Paid time off
• Professional development assistance

Education:

• High school or equivalent (Required)

Experience:

• Office Administrator: 2 years (Preferred)

Language:

• Spanish (Required)

Work Location: In person