Administrative Associate

The Lewis & Clark Library in Helena, MT seeks a part-time Administrative Associate. The Library is a hub of cultural, recreational and educational activity. The first free public Library in Montana Territory, Lewis & Clark Library has strong roots and wide-spreading branches, including Augusta, East Helena, Lincoln, and a Bookmobile, plus a book bike. Our culture is innovative, smart, and slightly obsessive about the role high-quality Library service plays in our community and the world.

The part-time Administrative Associate position assists in performing the day-to-day tasks of the Administration Department of Lewis and Clark Library in Helena, MT.

Administrative Associate duties include but are not limited to:

• Reviews incoming invoices and payment requests, routes for approval, and processes vendor payments.
• Reconciles company credit card.
• Manages cash flows for public services desks systemwide.
• Prepares cash deposits.
• Provides backup assistance in processing payroll.
• Assists with hiring processes and maintains employee files.

Working Conditions

• While performing the duties of this job, the employee is frequently required to walk, sit and talk or hear. The employee is occasionally required to use hands to feel or operate objects, tools or controls; and reach with hands and arms. The employee is occasionally required to climb or balance; stoop, kneel, or crouch.
• The employee must occasionally lift and/or move up to 25 pounds.
• Work is performed primarily in an office setting. The noise level in the work environment is generally quiet with a normal amount of noise and distractions expected in an office and library setting.

The position requires effective communication skills and interpersonal skills. The successful candidate must also have strong abilities to plan, organize and prioritize responsibilities and work independently as well as with others.

MINIMUM QUALIFICATIONS

The education and experience considered necessary to perform these duties and responsibilities is typically acquired by:

• Education: An Associate’s Degree in Business or a related field from an accredited college or university.
• Experience: 1-3 years of experience in an office setting performing similar duties as described. paid holidays.

HOURS PER WEEK: 25

TO APPLY: Please submit your application packet to https://wkf.ms/4lO0NCA or by email to gross[at]cmsmontana.com. A complete application packet will include the following items:

• Resume and cover letter
• Lewis and Clark Library Application (available on our website – www.lclibrary.org/jobs)
• Contact Information for three professional references

Applications must be received by April 5, at 11:59pm to be considered. For questions or assistance, email cms[at]mt.net.

Pay: $24.76 per hour

Benefits:

• Dental insurance
• Employee assistance program
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Work Location: In person