Administrative Clerk

Date posted: June 14, 2026

Pay: $18.00 - $20.00 per hour

Job Title: Administrative Clerk

Job Summary

We are seeking a proactive and detail-oriented Administrative Clerk to join our team. This role is pivotal in ensuring the smooth operation of our office by providing comprehensive administrative support to various departments. The ideal candidate will possess exceptional organizational skills, the ability to multitask effectively in a fast-paced environment, a keen eye for detail, and a passion for delivering outstanding customer service.

Key Responsibilities

1. Customer Service & Communication:

• Answer and direct incoming phone calls with professionalism and a positive attitude.
• Serve as the first point of contact for inquiries and direct them to the appropriate team members.
• Generate sales from incoming phone calls.

2. Document Control & Filing:

• Organize and maintain files and records systematically, ensuring easy retrieval and compliance with company policies.
• Review, update, and archive documents regularly to maintain efficient record-keeping practices.

3. Report Preparation & Analysis:

• Gather, compile, and analyze data to prepare accurate reports for meetings, presentations, and mailings.
• Work closely with department heads to understand reporting needs and provide tailored support.

4. Correspondence & Communication:

• Manage the distribution and control of incoming and outgoing mail.
• Draft, edit, and distribute internal and external correspondence, including memos, emails, and announcements.

5. Financial Administration & Budgeting:

• Support the finance team with reconciliation, invoicing, and other budget-related tasks as needed.

6. Data Management & Entry:

• Accurately enter and maintain data related to accounts payable, purchase orders, and inventory.
• Assist in data integrity checks and collaborate with finance and operations teams to ensure accuracy and consistency.

7. Office Coordination & Equipment Management:

• Monitor office supplies inventory, anticipate future needs, and place orders to ensure availability.
• Coordinate maintenance and repairs of office equipment, ensuring minimal downtime and efficient operations.

8. Appointment Scheduling & Administrative Support:

• Manage calendars, schedule appointments, and coordinate meetings for various departments.
• Assist in making referrals and ensuring documents meet company standards for propriety and compliance.

Required Skills & Competencies

• Strong organizational and multitasking abilities.
• Excellent written and verbal communication skills.
• High level of attention to detail and accuracy.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with office management software.
• Ability to maintain confidentiality and exercise discretion.

Preferred Qualifications

• Prior experience in an administrative or office support role.
• Familiarity with basic accounting principles and financial record-keeping.
• Experience in customer service and handling high-call volumes.

Job Type: Full-time

Benefits:

• Paid time off

Schedule:

• 8 hour shift

Experience:

• Customer service: 2 years (Required)
• Data Entry: 5 years (Required)
• Entry-level Accounting (Preferred)
• Bilingual (Preferred)

Ability to Relocate:

• San Antonio, TX 78249: Relocate before starting work (Required)

Work Location: In person

Job Type: Full-time

Pay: $18.00 - $20.00 per hour

Benefits:

• Paid time off

Experience:

• Customer service: 2 years (Required)

Ability to Relocate:

• San Antonio, TX 78249: Relocate before starting work (Required)

Work Location: In person