Administrative Clerk - Designated Hourly/Part-Time

Job Description

Typical Duties Performed

• Provides clerical and administrative support to the assigned division or department including typing letters, memos, and emails, mailing out correspondence, and filing.
• Accurately enters information into database systems.
• Sorts incoming mail; maintains copy machine and office supplies.
• Prepares and updates spreadsheets.
• Prepares purchase orders in the finance system and may process invoices.
• Schedules and coordinates department/division meetings and appointments; and assists with maintaining the department/division calendar.
• Assists in preparing agenda packets and minutes for advisory bodies held in the department.
• Provides service request database oversight including data entry, follow-up, and referral to various departments and agencies.
• Provides quality customer service and excellent communication skills while maintaining smooth office operations.
• Answers the telephone, directs callers, takes messages, and assists visitors at the public counter, as applicable.
• Maintains the personnel and information boards.
• Adheres to City and departmental policies and procedures; performs related duties as assigned.

Minimum Qualifications

Ability to: Type accurately at a minimum net rate of 40 words per minute. Learn the operation of a personal computer to include word processing and database software. Utilize quality customer service skills and techniques. Exercise good judgement, courtesy, and tact with staff and public. Multi-task a variety of assignments. Communicate effectively orally and in writing. Maintain effective filing and follow-up systems. Adhere to prescribed routine and perform repetitive clerical functions.

• Possession of a valid California Class C Driver License is required.
• Valid typing certificate.

Note: A valid typing certificate should be (1) within the last 6 months of the job posting date, (2) with a minimum skill of 40 net words per minute taken on a 5-minute typing speed test, and (3) issued by an employment or school agency with contact information for verification purposes.

Supplemental Information

A completed online application and supplemental questionnaire (if applicable) are required to be considered for this position. Resumes are accepted along with the application form but will not be accepted in lieu of a completed application. Attach a valid typing certificate that is within the last 6 months of the job posting date, with a minimum skill of 40 net words per minute taken on a 5-minute typing speed test, and issued by an employment or school agency with contact information for verification purposes. Online typing speed tests are not acceptable. Your application will not be considered without the required valid typing certificate.