Administrative & Client Care Coordinator (Part-Time)

Job Title: Administrative & Client Care Coordinator (Part-Time)

Location: Holladay, UT (In-person with some hybrid flexibility)

Hours: ~15-20 hours/week

Compensation: Competitive hourly pay, based on experience

About Us

Mindful Movement Physical Therapy is a private, cash based physical therapy practice specializing in whole-person care for orthopedic and spine conditions. We create a welcoming and personalized healing space, and we’re looking for a reliable, organized, and confident team member to help us support our growing client base.

Position Overview

We are seeking a part-time Administrative & Client Experience Coordinator to join our team. This person will be the first point of contact for clients, responsible for managing the flow of the front office, scheduling, client communications, and supporting the practice’s growth through confident sales and marketing initiatives.

Please do not apply for this job position if you:

• Need a lot of time off
• Aren't sure if you can commit to the days/times
• Don't value 1:1 whole-person physical therapy care

Key Responsibilities

• Greet clients, manage check-in/check-out, and create a warm, professional atmosphere
• Manage appointment scheduling and rescheduling
• Communicate effectively via phone, text, and email
• Educate clients about care packages and confidently facilitate package sales
• Maintain accurate client records and documentation
• Assist with social media content, email newsletters, and marketing campaigns
• Help with basic office organization and supply restocking

Required Qualifications

• Excellent communication and interpersonal skills
• Highly organized and detail-oriented
• Comfortable and confident with sales conversations (packages, services)
• Tech-savvy: Comfortable learning and using software platforms
• Self-starter with the ability to manage time well and problem-solve

Preferred Qualifications

• Prior experience in a front desk, admin, or client-facing role
• Familiarity with physical therapy, wellness, or healthcare environments
• Experience with social media or marketing tasks (Instagram, email platforms, etc.)

Work Schedule

• ~15-20 hours per week, ideally spread across 3-4 days
• Mostly in-person, with the option for some hybrid/remote work for marketing or back-end admin duties

Must be available during core clinic hours (some flexibility available)

Perks

• Flexible schedule and supportive team environment
• Discounted wellness services
• Opportunities for growth in marketing, operations, or client engagement
• Use of gym space during non-class times

Days and Hours you must be available to start

In clinic

(Summer hours):

Wednesday: 10-5

Thursday: 10-5

Occasional Saturdays: 10-4

(Fall/school year):

Tuesday: 10-5

Wednesday: 10-3

Thursday: 10-5

Guaranteed 15-20 hours per week

Hourly Range: $16-20 / hour to start (bonuses given on high quality work performed after 180 days)

We do pay bonuses for great work.

Again, this is a part time position, and we are looking for someone who sees this as a LONG-TERM opportunity. If you’re still reading and think you’re a good fit for us, here’s what to do next.

*PLEASE DO NOT SEND RESUME HERE. You will only be considered for this position if you apply at the link below.

APPLY HERE: https://forms.gle/vJJD2qi2SaDbLmcp6

Fill out the form below AS CLEARLY AS POSSIBLE, and we’ll contact you to schedule an interview if you look like a good potential fit.

Thank you and we look forward to seeing your submission,

Mindful Movement Physical Therapy

Job Types: Part-time, Contract

Pay: $17.00 - $20.00 per hour

Benefits:

• Employee discount
• Flexible schedule
• Gym membership

Work Location: Hybrid remote in Holladay, UT 84117