Administrative Coordinator

We are currently recruiting for a Temporary Program Assistant in NYC Midtown for a 3 month+ assignment. This is a hybrid position in-office 3 days and remote 2 days. Standard business hours (35 hours weekly). This is a temp opportunity beginning in the beginning or mid February for approx. 3 months. The ideal candidate will have 1-3+ years of experience providing administrative support in a corporate office setting. $23.00 - 26.00 hourly rate.

Scholarship & Mentorship Program-Specific Responsibilities:

• Work closely with the Program Coordinators to provide administrative support with the scholarship application process, including assisting with vetting 400+ applications, answering student inquiries, and helping with the scholarship judges’ orientations
• Support with processing scholar information forms and payments and coordinating scholar travel to Las Vegas event
• Track incoming applications and manage relevant documents for the mentee opportunity
• Support logistics for spring mentorship event, including tracking RSVPs and attendance

Overall Responsibilities:

• Partner with Coordinators, Scholarships and Mentorships groups, as well as the greater team on multiple projects and priorities
• Provide administrative support to department and team members, including assisting with conference logistics
• Process incoming student membership applications
• Manage the departments inbox and respond and forward emails accordingly
• Handle in-person, e-mail and phone communications for the team in a professional, courteous, and timely manner
• Resolve requests and support an array of needs, including administrative work utilizing Excel and PowerPoint
• Assist with data entry and maintenance
• Provide other day-to-day support as required

Requirements:

• Strong verbal and written communication skills
• Administrative support experience taking on new opportunities with a sense of urgency, high energy, and enthusiasm
• Strong technology skills and ability to quickly and efficiently learn new internal databases
• Organized, detail-oriented, and ability to juggle multiple tasks simultaneously

Local candidates only. Must be in a commutable range to NYC (midtown) for hybrid schedule in-office 3 days and 2 days remote. Must be able to commit to 3 month assignment covering a leave starting early to mid February - May. $23.00 - $26.00 hourly rate