Administrative Coordinator

For over 16 years, Trilyon has been at the forefront of providing comprehensive global workforce solutions and staffing services. Leveraging our extensive expertise across multiple domains such as Cloud technology, Salesforce, AI, Machine Learning, and Technical Writing, we consistently exceed expectations in catering to a wide range of requirements.

Job Title: Administrative Coordinator

Location: Hybrid, Burlingame, CA

Schedule: 9:00 AM–5:30 PM (Tues/Th onsite)

Requirements:

· 2+ years of administrative support experience in a healthcare setting

· Experience with Epic EMR system

· Proficiency in Microsoft Office Suite (Word, Excel, Outlook)

· Experience with chart review and data extraction from medical records

· Ability to conduct outbound calls to patients and external facilities

· Experience with appointment coordination and patient communication

· Ability to manage hybrid work schedule and prioritize tasks independently

Preferred Requirements:

· Experience supporting clinical or care coordination teams

· Familiarity with HIPAA compliance and patient confidentiality standards

· Experience with data collection and reporting workflows

· Strong organizational and multitasking skills in a fast-paced environment

· Experience covering temporary assignments or contract roles

Summary / Duties:

· This Administrative Coordinator will support a healthcare team by performing chart research, patient outreach, and data collection activities.

· The role involves reviewing medical records in Epic, calling patients to remind them of upcoming appointments, and contacting external facilities to gather required information.

· The coordinator will ensure accurate documentation and timely communication across stakeholders while maintaining HIPAA compliance.

· This is a hybrid position with onsite work in Burlingame on Tuesdays and Thursdays and remote work on other days.

· The assignment is to provide coverage during a maternity leave starting in May, with an ASAP start and potential extension through the end of the year.