Administrative Coordinator

Company Overview

Wirtgen America is part of the WIRTGEN GROUP, a leader in manufacturing and engineering innovative machinery for construction and road maintenance. With a strong focus on technological advancement and customer satisfaction, our brands—WIRTGEN, VÖGELE, HAMM, and KLEEMANN—are committed to providing cutting-edge solutions that enhance mobility worldwide.

Summary

We are seeking an Administrative Coordinator to join our dynamic team at Wirtgen America. This role is essential in supporting our operational efficiency by managing administrative tasks, ensuring smooth office management, and providing excellent customer support. The ideal candidate will contribute significantly to our mission of innovation and excellence.

Responsibilities

• Performs customs clearance for all Wirtgen units.
• Performs customs clearance and tracks shipment from factory for all Wirtgen units.
• Works with trucking company to deliver demo/sold units.
• Prepares quotes, sales orders, machine sales invoicing, correspondence, and mail outs for retail sales.
• Quotes pricing availability of machines to District Sales Managers and Dealership network as needed.
• Assists with bid preparation for buy boards and municipalities.
• Assists with providing pricing updates to District Sales Managers and Dealership network.
• Assists in implementing public relations programs, online events, and trade shows.
• Conducts customer surveys to obtain marketing information about the organization products and services.
• Enters new customer and product information into customer database, while ensuring that data is current and accurate.
• Communicates in a timely manner to internal and external customers via e-mail or phone call.
• Files work orders, correspondence, truck bills, etc., as necessary.

Requirements

• Proven experience in office management or administrative roles.
• Strong organizational skills with attention to detail.
• Excellent communication skills, both verbal and written.
• Ability to multitask effectively in a fast-paced environment.
• Familiarity with customer support practices is a plus.
• Proficiency in Microsoft Office Suite or similar software.

If you are ready to contribute to a forward-thinking company that values innovation and teamwork, we invite you to apply for the Administrative Coordinator position at Wirtgen America today!

Job Type: Full-time

Pay: $23.00 - $23.50 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Employee discount
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Retirement plan
• Tuition reimbursement
• Vision insurance

Ability to Commute:

• Antioch, TN 37013 (Required)

Ability to Relocate:

• Antioch, TN 37013: Relocate before starting work (Required)

Work Location: In person