Administrative Coordinator

About Us

The Early Learning Coalition of Southwest Florida partners with families, early childhood educators, and community organizations to support children across Collier, Glades, Hendry, and Lee Counties. Our work prepares children for kindergarten, strengthens the communities we serve, and supports the region’s long-term workforce and economic development.

We foster a collaborative, mission-driven culture that values integrity, professional growth, and service.

About the Role

We are seeking a highly organized, detail-oriented Administrative Coordinator to provide direct support to the Chief Executive Officer and Board of Directors.

This is a high-trust, high-visibility role responsible for managing executive scheduling, coordinating board and committee meetings, preparing professional communications, and ensuring smooth day-to-day administrative operations.

This role is ideal for someone who thrives behind the scenes, keeping leaders organized, information flowing, and operations running seamlessly.

What You’ll Do

• Manage the CEO’s calendar, meetings, and travel logistics
• Coordinate Board of Directors and committee meetings (agendas, materials, minutes, logistics)
• Prepare and review professional documents, reports, and correspondence
• Compile and organize materials for executive and board-level presentations
• Maintain official records, files, and organizational documents
• Support meeting logistics, including scheduling, setup, and follow-up
• Serve as a liaison across departments to ensure timely communication and coordination
• Assist with administrative processes such as document routing, mail, and office operations
• Support special projects and assignments on behalf of the CEO

What We’re Looking For

Required:

• Associate degree in Business Administration or related field
• 3+ years of administrative experience, including executive-level support
• Strong organizational and time management skills
• Excellent written and verbal communication skills

Preferred:

• Experience supporting senior leadership or a board of directors
• Experience in a nonprofit or public sector environment
• Bachelor’s degree

Additional Requirements

• Valid Florida driver’s license and reliable transportation
• Ability to obtain the Florida Notary Public designation within 6 months
• Ability to travel locally (with occasional evenings/weekends)
• Successful completion of Level 2 background screening, E-Verify, and drug screening

Benefits

• Health, dental, and vision insurance
• 401(k) with employer match
• Life and disability insurance
• Flexible spending account
• Paid time off

Work Location

This position is an in-person position based in Fort Myers, FL.

Why Join Us

• Play a key role in supporting executive leadership and board governance
• Be part of a mission-driven organization serving children and families
• Work in a collaborative, professional environment
• Opportunities for growth within a structured organization

Equal Opportunity Employer

The Early Learning Coalition of Southwest Florida is an Equal Opportunity Employer and provides reasonable accommodations in accordance with the Americans with Disabilities Act.

How to Apply

Apply through Indeed with your resume.

Job Type: Full-time

Pay: $49,440.00 - $58,710.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Health insurance
• Life insurance
• Paid time off
• Tuition reimbursement
• Vision insurance

Work Location: In person