Administrative Coordinator

Job Summary

We are seeking a highly organized and detail-oriented Administrative Coordinator to support daily operational and administrative activities within our growing company.

This role involves reviewing product and packaging details for accuracy, tracking vendor and procurement timelines in line with production, and ensuring materials and deliverables stay on schedule. The ideal candidate is proactive, dependable, and comfortable managing multiple priorities in a fast-paced environment.

Responsibilities

• Review documents, product details, and packaging information for accuracy
• Coordinate with vendors and suppliers regarding timelines and deliveries
• Track purchase orders, shipments, and project status updates
• Follow up on outstanding items to ensure deadlines are met
• Maintain organized records, spreadsheets, and internal documentation
• Support operations, procurement, and administrative processes
• Assist with cross-functional projects and internal coordination
• Attend meetings and communicate updates with internal teams
• Identify and escalate delays or issues proactively
• Review and confirm quality standards of all new packaging ordered/received

Qualifications

• Strong attention to detail and organizational skills
• Excellent communication and follow-up abilities
• Ability to manage multiple projects and deadlines simultaneously
• Proficient in Microsoft Excel, Outlook, and Word
• Comfortable working in a fast-paced environment
• Self-motivated and proactive problem solver
• Prior administrative, procurement, or coordination experience preferred

Preferred Experience

• Package review/design
• Vendor or supplier communication
• Procurement or purchasing support
• Operations or project coordination
• Experience in manufacturing, packaging, food, or consumer goods industries is a plus

Pay: From $22.00 per hour

Benefits:

• Dental insurance
• Health insurance
• Paid time off

Application Question(s):

• Describe your experience coordinating projects or managing timelines.
• Describe a time you caught an important detail or prevented an issue.
• What is your experience level with Microsoft Excel and Google Sheets?
• Are you comfortable following up on deadlines and outstanding items?
• Have you worked in manufacturing, food, packaging, or operations environments before?

Work Location: In person