Administrative Coordinator

Administrative Coordinator

Imported Fresh & Frozen Seafood

Position Summary

Sea Lion International is a 35-year-old, family-owned seafood importer. We are well-established within the industry and are seeking motivated professionals to help execute our growth plan.

We are seeking organized and detail-oriented administrative support to help in the daily coordination of imported fresh and frozen seafood products from suppliers to warehouses and ultimately to customers.

This position provides administrative and operational support across all departments including sales, logistics, inventory, accounting and regulatory, ensuring timely execution of incoming and outgoing shipments. The ideal candidate will help maintain accurate records, communication between departments, shipment coordination, and ensure documentation is accurate and on time.

The successful candidate must be dependable, proactive, organized, and capable of managing multiple priorities in a fast-paced environment where timing, communication, and accuracy are critical.

---

Responsibilities Include But Are Not Limited To:

Logistics & Coordination Support

· Assist with coordinating inbound and outbound shipments for fresh and frozen products.

· Schedule and monitor domestic freight, warehouse transfers, and customer deliveries.

· Communicate daily with warehouses, freight carriers, customs brokers, suppliers, and internal departments.

· Assist with customer order releases and inventory transfers.

· Follow up on shipment status and communicate delays or logistical issues when necessary

· Enter and maintain accurate purchase orders, packing lists, receipts, and inventory records within Microsoft Dynamics.

· Assist in maintaining inventory control between company records and third-party warehouses.

· Verify product quantities, lot numbers, and receiving documentation.

· Support inventory tracking and documentation processes.

· Maintain organized records and operational files.

Import Documentation & Compliance Support

· Ensure required shipment documents are received, organized, and submitted on time, including commercial invoices, BOLs, packing lists, FDA, NOAA, SIMP and customs.

· Maintain organized shipment and regulatory records for audits and internal review.

Communication & Administrative Support

· Serve as a communication link between sales, purchasing, accounting, warehouses, and logistics providers.

· Assist sales staff with order status, inventory availability, and delivery coordination.

· Work closely with accounting regarding freight charges, storage, duties, and shipment discrepancies.

· Assist with handling receiving and shipping issues, shortages, customer returns, credits, and claims documentation.

· Help maintain proper operational and sales-related documentation

· Assist management with reports, spreadsheets, tracking metrics, and operational projects.

· Support day-to-day workflow coordination across departments.

· Help maintain organized files, records, and supporting documentation.

· Perform additional administrative and operational support duties as needed.

---

Qualifications

· Administrative, logistics coordination, office support, or supply chain experience preferred.

· Seafood or perishable food industry experience is a strong plus.

· Strong organizational and multitasking skills.

· Ability to manage multiple priorities in a fast-paced environment.

· Excellent communication and follow-up skills.

· Proficiency in Microsoft Office Suite, including Excel.

· ERP system experience preferred (Microsoft Dynamics experience is a major plus).

· Strong attention to detail and accuracy.

· Professional and dependable work ethic.

---

Ideal Candidate is

· Dependable and accountable.

· Able to think Independently

· Strong sense of urgency and follow-through.

· Team-oriented with a positive attitude.

· Dedicated, highly organized and detail-oriented.

· Able to adapt to changing priorities and situations.

· Comfortable handling multiple moving parts simultaneously.

· Willingness to learn and grow within the organization.

---

Compensation & Benefits*

· Competitive salary based on experience.

· 401(k)

· Health benefits

· Vision care

· Life insurance

· Paid vacation and holidays

· Paid sick leave

· Growth opportunity within an expanding import and distribution company

*Benefits package is as of the time of this posting.

Pay: $45,000.00 - $65,000.00 per year

Benefits:

• 401(k)
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Work Location: In person