Administrative Coordinator

Falcon is looking for an Administrative Coordinator to join the team! We’re a boutique shop making a big impact as we continue to grow and work tirelessly to enhance the quality of life in the communities we serve. Falcon company culture is positive, fun, rewarding and always keeps things exciting through innovative ideas and teamwork. Come be a part of something great!

About the Role

We’re looking for a highly organized, self-motivated professional to serve as a key support resource across our brokerage, marketing, and operations teams. This role is part administrative coordinator and part research assistant — a versatile position that keeps things moving behind the scenes. If you thrive in a fast-paced environment, take pride in getting the details right, and enjoy being the person everyone can count on, this role is for you.

What You’ll Do

Administrative Support

• Provide day-to-day administrative support to multiple team members
• Coordinate schedules, travel arrangements, and accommodations
• Assist with event logistics including industry conferences, retreats, happy hours, and office gatherings
• Handle holiday gift sourcing, ordering, tracking, and mail-outs
• Support commission and listing agreement filing
• Manage office inventory and maintenance coordination
• Serve as the internal IT liaison for basic tech support escalations

Research Support

• Run basic demographic and research reports
• Collect and organize available property listings
• Archive and organize industry news articles and market intelligence
• Source property ownership contact information using parcel data and public records
• Assist with general market research requests as needed

Marketing Support

• Assist with contact database management and upkeep
• Task pipeline coordination — track requests and coordinate timelines
• Manage tour material resources and support tour book assembly
• Coordinate outsourced print material and signage orders

What We’re Looking For

• Highly organized with strong attention to detail
• Comfortable managing multiple tasks and competing priorities
• Solid problem-solving skills and a proactive, can-do attitude
• Professional, positive, and a team player
• Solid communication skills
• Proficient in Microsoft Outlook, Word, Excel, and Teams
• Experience in commercial real estate is a plus, but not required — we’re happy to train the right person

Position Details

• Job Type: Full-Time
• Location: In-Person — Dallas, TX (reliable transportation required)
• Schedule: Standard office hours; 8:30a - 5:30p, Monday to Friday

Pay

• $45,000 - $60,000 per year

Benefits

• Performance bonuses
• 401(k)
• 401(k) matching
• Paid time off
• Retirement plan

If you’re organized, resourceful, and ready to plug into a team that’s doing meaningful work in commercial real estate, we’d love to hear from you. Apply today and tell us why you’re the right fit.

Pay: $45,000.00 - $60,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Paid time off
• Retirement plan

Education:

• Associate (Preferred)

Experience:

• Administrative: 1 year (Preferred)
• Commercial Real Estate: 1 year (Preferred)
• Market research: 1 year (Preferred)

Ability to Commute:

• Dallas, TX 75230 (Required)

Work Location: In person