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Administrative Coordinator
Benefits:
- Paid Training
- Opportunity for Full-Time
- Part-time flexible schedule
Help People Build Meaningful Careers Through Recovery
IPS Supported Employment Program: Sanctuary House is seeking a detail-oriented and dependable Part-Time Program Assistant to support our Individual Placement and Support (IPS) Supported Employment Program.
IPS is an evidence-based model that helps adults living with mental health and substance use challenges obtain and maintain competitive employment in their communities. As a Program Assistant, you will play an important role behind the scenes by helping our Employment Specialists stay organized, maintain accurate records, track program outcomes, and ensure compliance with Medicaid and program requirements.
This position is ideal for someone who enjoys working with data, coordinating multiple tasks, and supporting a mission-driven team that changes lives every day.
What You'll Do:
- Maintain and organize client records in accordance with agency, Medicaid, and program requirements
- Enter, track, and monitor client and program outcome data
- Generate reports and assist leadership with reviewing program performance metrics
- Support referral and intake processes, including communication with referral sources and community partners
- Assist Employment Specialists with administrative tasks that support service delivery
- Coordinate meetings, trainings, and team activities
- Maintain electronic and paper filing systems with a high degree of accuracy
- Help ensure documentation, records, and program data remain organized and audit-ready
- Provide professional customer service to clients, referral sources, and community partners
What We're Looking For:
- High school diploma or GED required
- Associate degree, bachelor's degree, or coursework in human services, healthcare, business administration, or a related field preferred
- Experience in administrative support, healthcare, behavioral health, social services, or a related setting preferred
- Strong organizational skills and attention to detail
- Ability to manage multiple priorities and meet deadlines
- Experience using spreadsheets, databases, and electronic record systems
- Strong written and verbal communication skills
- Ability to handle confidential information professionally and responsibly
- Self-motivated with the ability to work independently and as part of a collaborative team
Why Join Sanctuary House?
At Sanctuary House, we believe meaningful employment is an important part of recovery. By supporting our IPS team, you will help create opportunities for individuals to build confidence, achieve independence, and pursue their personal goals.
This position offers:
- Flexible part-time scheduling
- A supportive and collaborative team environment
- Meaningful work that directly impacts lives
- The opportunity to contribute to an evidence-based program with proven outcomes
If you are organized, dependable, and passionate about supporting individuals on their path toward employment and recovery, we'd love to hear from you.
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