Administrative Coordinator

Job Overview
We are seeking a dynamic and highly organized Administrative Coordinator to join our team! In this vital role, you will serve as the backbone of our office operations, ensuring smooth daily functions and exceptional support for staff and clients alike. Your energetic approach and attention to detail will help foster an efficient, welcoming environment. This position offers an exciting opportunity to showcase your office management skills, multitask effectively, and contribute to a positive workplace culture. If you thrive in fast-paced settings and enjoy coordinating multiple responsibilities with enthusiasm, we want to hear from you!

Key Responsibilities

Office & Administrative Support

• Manage daily office operations and administrative functions
• Answer and direct incoming calls, emails, and inquiries
• Coordinate calendars, meetings, and conference calls
• Prepare correspondence, reports, and presentations
• Maintain organized digital and physical filing systems
• Order and manage office supplies and equipment

Project Coordination

• Assist project managers with documentation and project tracking
• Prepare subcontractor and vendor packets
• Organize contracts, change orders, permits, and project files
• Track project deadlines and assist with scheduling
• Coordinate communication between field teams, vendors, and clients

Executive Support

• Provide administrative support to company leadership
• Manage travel arrangements and meeting logistics
• Prepare meeting agendas and distribute notes
• Assist with special projects and company initiatives

Accounting & Operations Support

• Assist with invoice processing and purchase orders
• Support payroll administration and employee onboarding documentation
• Maintain vendor records and insurance certificates
• Coordinate with accounting regarding billing and project documentation

Join us in creating a vibrant workplace where your administrative expertise makes a real difference! We are committed to fostering a supportive environment that values your contributions while offering opportunities for growth. This paid position provides comprehensive responsibilities designed to enhance your skills in office management, customer service, and organizational efficiency.

Pay: $18.00 - $25.00 per hour

Benefits:

• 401(k) matching
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Work Location: In person